C-Suite Executive Assistant — 12-Month Leave Cover | Hybrid

Veolia; Sydney; Presencial; AUD 90.000 - 120.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible and hybrid working

Parental leave benefits

Volunteer day

Professional development

Descripción de la vacante

Veolia is seeking an experienced Executive Assistant/Office Manager for a 12-month fixed-term parental leave cover position based in Pyrmont, Sydney. You will provide high-level support to two C-suite executives and oversee two corporate office staff, ensuring smooth daily operations and efficient governance at the corporate level.

Key responsibilities include diary management, meeting preparation, travel coordination, and front desk oversight, working with senior stakeholders across the

Formación

• Five years' experience as an Executive Assistant or Office Manager.
• Experience working with Executive/Senior level stakeholders.
• Proficient in G-Suite applications.
• Demonstrated experience managing a small team.

Responsabilidades

• Manage executives' diaries through coordination and scheduling of meetings and appointments.
• Manage executives' inboxes and prioritise action items.
• Assist with creation and preparation of meeting agendas, reports, presentations, letters and executive/departmental documents.
• Manage meeting minutes and actions.
• Collect and prepare information required for presentations and reports.
• Manage correspondence between Executives and internal/external stakeholders.
• Manage expenses, credit card reconciliation and process invoices.
• Prepare and coordinate travel requirements and itinerary.
• Oversee front desk functions and processes by managing Receptionist and Office Coordinator's duties and responsibilities.

Conocimientos

Executive support

Diary management

Stakeholder management

Team leadership

G-Suite proficiency

Herramientas

G-Suite

Descripción del empleo

Veolia is seeking an experienced Executive Assistant/Office Manager for a 12-month fixed-term parental leave cover position based in Pyrmont, Sydney. You will provide high-level support to two C-suite executives and oversee two corporate office staff, ensuring smooth daily operations and efficient governance at the corporate level.

Key responsibilities include diary management, meeting preparation, travel coordination, and front desk oversight, working with senior stakeholders across the