Executive Assistant

a&co Recruitment Partners Pty Ltd; Perth; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid working arrangements

Job summary

a&co Recruitment Partners Pty Ltd in Perth is seeking an experienced Executive Assistant to support two Co-CEOs across multiple time zones. You will manage complex diaries, travel, and governance tasks from a hybrid Perth office, with a two-week handover and a six-month maternity cover starting in December.

Ideal candidates are polished, proactive and capable of handling confidential information, board coordination, and senior stakeholder liaison while maintaining autonomous, organised support

Qualifications

• Proven experience supporting senior executives in an Executive Assistant role.
• Exceptional organisation and diary management across time zones.
• Strong written communication, minute-taking and document preparation.
• Advanced Microsoft Office and Teams capability.
• Professional, discreet and confident working autonomously.
• Board support experience in a professional services environment is highly regarded.

Responsibilities

• Manage complex diaries, meetings and priorities across multiple time zones.
• Coordinate domestic and international travel and itineraries.
• Prepare meeting agendas, papers and minutes, and track actions.
• Provide Board and governance administration support.
• Coordinate executive workshops, strategy days and leadership events.
• Prepare correspondence and executive documentation.
• Liaise with senior stakeholders and handle confidential information.

Skills

Diary management

Time zone coordination

Travel coordination

Minute taking

Board support

Stakeholder management

Written communication

Autonomy

Executive support

Tools

Microsoft Office

Teams

Job description

An exciting opportunity to support two Co-CEOs of a leading international design and professional services business, with one CEO based in Melbourne and the other in Dubai. Based in the Perth office, you’ll provide high-level executive support across multiple time zones. Starting in early December, with a two-week handover period, this initial six-month maternity leave contract offers full-time or part-time flexibility, including five days per week school hours, alongside hybrid working arrangements.

If you’re a polished, proactive Executive Assistant who thrives on keeping senior leaders organised and one step ahead, this could be the perfect next move.

The Role

• Manage complex diaries, meetings and competing priorities across multiple time zones.
• Coordinate domestic and international travel and itineraries.
• Prepare meeting agendas, papers and minutes, and track action items.
• Provide Board and governance administration support.
• Coordinate executive workshops, strategy days and leadership events.
• Prepare correspondence, reports and executive documentation.
• Liaise with senior stakeholders and manage confidential information.

About You

• Proven experience supporting senior executives in an Executive Assistant role.
• Exceptional organisation, prioritisation and diary management skills.
• Strong written communication, minute-taking and document preparation skills.
• Advanced Microsoft Office and Teams capability.
• Professional, discreet and confident working autonomously.
• Board support experience and exposure to a professional services environment will be highly regarded.

What’s on Offer?

• Initial six-month maternity leave contract.
• Perth-based role with hybrid working.
• Full-time or part-time hours, including school-hours flexibility across five days.
• A two-week handover to set you up for success.
• Exposure to an international leadership team.