Part-Time Executive Assistant — 12-Month Leave Cover

ICON; Brisbane; On-site; AUD 42,000 - 54,000; Part time

Job summary

Icon is seeking an Executive Assistant for a 12‑month maternity leave cover. This part‑time role (three days per week) is based in Milton, Brisbane, starting January 2027.

You will provide high‑level administrative support to the General Manager and senior leadership, including diary management, travel arrangements, meeting coordination, presentations and correspondence. You will liaise with clients, subcontractors and suppliers, and support project teams with various admin tasks.

Qualifications

• Proven experience as an Executive Assistant, ideally in a large/complex setting.
• High level of integrity, discretion and confidentiality.
• Strong written and verbal communication skills.
• Ability to anticipate the needs of senior leaders.
• Excellent time management and prioritisation skills.
• Strong attention to detail and organisational capability.
• Ability to manage multiple priorities confidently.

Responsibilities

• Provide high-level administrative support to the General Manager and senior leadership, including diary management and travel arrangements.
• Coordinate meetings, prepare presentations and handle correspondence.
• Liaise with clients, subcontractors and suppliers.
• Support project teams with various administrative tasks as required.
• Prepare agendas and take minutes for meetings.
• Draft and coordinate Queensland communications, including newsletters and staff updates.
• Coordinate Queensland events, including venues, invitations and RSVPs.
• Support HR onboarding, including induction schedules and equipment information for new starters.
• Prepare and process credit card transactions and manage supplier accounts.
• Coordinate photography requirements for projects and staff; maintain office documents and calendars.
• Oversee day-to-day operation of the Queensland office.

Skills

Diary management

Travel coordination

Stakeholder engagement

Written communication

Calendar management

Attention to detail

Discretion/confidentiality

Tools

Microsoft Office

Job description

Icon is seeking an Executive Assistant for a 12‑month maternity leave cover. This part‑time role (three days per week) is based in Milton, Brisbane, starting January 2027.

You will provide high‑level administrative support to the General Manager and senior leadership, including diary management, travel arrangements, meeting coordination, presentations and correspondence. You will liaise with clients, subcontractors and suppliers, and support project teams with various admin tasks.