Global Executive Assistant to C-Suite | Hybrid, 2pm Fridays

Movember; Melbourne; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible hybrid working from home and

Finish work at 2pm on Fridays

NFP salary packaging

13 weeks paid parental leave

5 weeks annual leave

Wellbeing initiatives (Headspace)

Relaxed dress code

Job summary

Movember is seeking an Executive Assistant on a 12 Month Contract (Parental Leave) to provide high-level support to the Chief Operating Officer and Chief Technology Officer. The role includes diary management, travel bookings and expense assistance, as well as offsite planning and preparing presentations and reports.

You will coordinate with Melbourne-based teams, manage bank signatories, draft agendas, venues, catering and events, and organise meetings with external parties.

Qualifications

• Experience providing Executive Support at C-Suite level.
• Strong organisational skills with the ability to manage competing priorities and meet deadlines.
• Ability to set priorities, plan workload, and achieve objectives efficiently.
• Flexibility and versatility to handle changing work requirements.
• Excellent verbal and written communication across all levels.

Responsibilities

• Diary management for the COO and CTO.
• Book travel and assist with expenses.
• Coordinate Melbourne-based travel for team members.
• Prepare and fill routine forms (e.g., bank signatories).
• Draft agendas, organise venues and catering for offsites.
• Arrange meetings with external parties.
• Manage small project initiatives.
• Assist with presentations, documents and reports.
• Take notes for larger meetings as needed.
• Collate and edit Committee & Board papers.
• Support meeting admin for Board/Committee meetings.

Skills

Executive support

Time management

Prioritisation

Interpersonal skills

Written communication

Independence

Job description

Movember is seeking an Executive Assistant on a 12 Month Contract (Parental Leave) to provide high-level support to the Chief Operating Officer and Chief Technology Officer. The role includes diary management, travel bookings and expense assistance, as well as offsite planning and preparing presentations and reports.

You will coordinate with Melbourne-based teams, manage bank signatories, draft agendas, venues, catering and events, and organise meetings with external parties.