Senior Executive Assistant - Hybrid (Melbourne)

Australian Institute of Family Studies; Melbourne; Hybrid; AUD 89,000 - 97,000; Full time

Benefits offered by this job

Health and wellbeing initiatives

Hybrid flexible working policy

Health promotion allowance

Christmas period with leave protection

Job summary

The Australian Institute of Family Studies in Melbourne is seeking an experienced Executive Assistant to provide trusted support to senior leaders, coordinate competing priorities and help keep critical business and governance processes running smoothly.

You will join a collaborative, agile team and will handle confidential information with discretion while coordinating diaries, meetings, travel and approvals to support the organisation’s governance and strategic objectives.

Qualifications

• Experience providing executive and administrative support in a busy environment.
• Ability to manage multiple priorities with discretion and initiative.
• Strong written and verbal communication with stakeholders.
• Knowledge of Australian Government processes is desirable.

Responsibilities

• Provide high-quality executive support to senior leaders.
• Coordinate diaries, emails, meetings, travel and approvals.
• Prepare agendas, minutes, papers and governance materials.
• Support governance processes and committee secretariats.
• Liaise with internal and external stakeholders professionally.
• Contribute to administrative systems and continuous improvement.

Skills

Executive support

Diary and calendar management

Stakeholder liaison

Minutes and governance support

Discretion and confidentiality

Office administration

Job description

The Australian Institute of Family Studies in Melbourne is seeking an experienced Executive Assistant to provide trusted support to senior leaders, coordinate competing priorities and help keep critical business and governance processes running smoothly.

You will join a collaborative, agile team and will handle confidential information with discretion while coordinating diaries, meetings, travel and approvals to support the organisation’s governance and strategic objectives.