Executive Assistant (Contract)

Hireup; Sydney; Hybride; AUD 65 000 - 100 000; Plein temps

Avantages offerts par ce poste

Hybrid schedule

Parental leave

Learning allowances

Wellbeing program

Résumé du poste

Hireup is seeking an Executive Assistant to support a group of executive leaders during a maternity leave contract to November 2027. The role is hybrid, based in Sydney (Wynyard) and Melbourne (Richmond), with two office days per week.

You will manage calendars, travel, and key correspondences, enabling efficient leadership operations. You will work in a dynamic, purpose-driven team dedicated to disability and aged care support, requiring adaptability, initiative, and strong collaboration with

Qualifications

• A minimum of 3 years’ experience as an Executive Assistant, bringing a strong track record in complex administrative coordination and diary management for multiple leaders.
• Experience coordinating with executive leadership and managing fast-paced schedules is essential.
• Strong organisation and discretion with confidential information.

Responsabilités

• Provide proactive, high-level administrative support and complex diary management for a group of executive leaders, anticipating needs.
• Manage travel arrangements and meeting logistics for the Executive Leadership Team and wider groups.
• Prepare meeting materials, take minutes, and support presentation deck creation.

Connaissances

Diary management

Stakeholder coordination

Time management

Outils

Google Workspace

Slack

Adobe Acrobat

ExpenseMe

Description du poste

We’re Hireup, delivering disability and aged care support as it should be.

Our story.

It started with a family and their challenge to find disability support that worked for them. They needed more, and knew that people with disability could have more independence, choice and control in their lives. The Hireup purpose was born, and now we strive to enable the pursuit of a good life for everyone.

Support as it should be.

We’re Hireup and we’ve supported thousands of clients and support workers across Australia. Now, we’re on a mission to ensure that people living with disability and elderly Australians can access the right support for the moments that matter for them. We do this through combining digital tools with the reliability of someone to help when it matters most.

The ask?

Our mission sets a new standard for disability and aged care support, working in a world of transformation whilst delivering reliable services every day. Authenticity, curiosity and tenacity is a must. Resilience will be key. We will live the ‘power of yes’ and push for the best (we might not always get it right!) but we’ll work together to tackle opportunities, hold each other up and be there in the moments that matter to you and our community.

What You’ll Do - Executive Assistant (Until Nov 2027)

Hybrid: Wynyard (Sydney) / Richmond (Melbourne), 2 office days per week!

As one of Hireup’s Executive Assistants, you will play a diverse, hands-on role ensuring the smooth running of core operational and administrative functions. Stepping into a crucial maternity leave contract through to November 2027, you will support and organise the busy schedules of a group of executive leaders.

Operating in a dynamic, rapidly changing environment, this hands‑on role requires adaptability, initiative, and the resilience to embrace our ‘power of yes’ mentality. You will work alongside passionate teams to tackle opportunities and hold each other up to enable the pursuit of a good life for everyone

• Executive Support: Provide proactive, high-level administrative support and complex diary management for a group of executive leaders, anticipating needs and staying one step ahead.
• Travel & Financial Coordination: Serve as the key contact for travel arrangements, managing bookings and accommodation for the Executive Leadership Team and their wider teams using Corporate Traveller and ExpenseMe, alongside handling PO processing
• Meeting & Event Facilitation: Ensure leaders are prepared for meetings, record formal minutes, and help facilitate presentation decks for company town halls.
• Systems Management: Confidently navigate Google Workspace, Slack, Adobe, and ExpenseMe.

Your Background

• Proven Experience: A minimum of 3 years’ experience as an Executive Assistant, bringing a strong track record in complex administrative coordination and diary management for multiple leaders
• Adaptable & Proactive Mindset: Highly organised with a solutions-focused ‘yes and’ approach. You thrive in fast-paced environments, possess strong time management skills, and can seamlessly manage simultaneous, often conflicting tasks.
• Professionalism & Discretion: Demonstrated experience dealing with highly confidential information, combined with exceptional interpersonal skills and a genuine pride in supporting others to do their best work.
• Systems Proficiency: Strong understanding of core office systems such as Google Workspace, ExpenseMe, Slack and Adobe Acrobat, alongside the ability to quickly adapt to travel and expense platforms.

Why Should You Join?

You’ll have the opportunity to join our story and develop the next chapter of your own. You’ll become a critical part of a purpose‑driven team, delivering our mission for people with a disability and elderly Australians. Wherever you fit best within our organisation, our mission will ignite you, and our authentic, united and diverse workplace will help you flourish.

You Will Get:

• Opportunities to develop - we are always learning!
• We’re a hybrid organisation, working together in our offices 2 days a week including Thursdays
• Generous leave options including 12 weeks paid parental leave and 7 additional days to help you pursue your ‘good life’ and learning goals
• Allowances to support you in your work set up and professional development
• Wellbeing programs, health and fitness discounts to help you stay happy and healthy at work

Join us in delivering disability and aged care support as it should be

People with lived experience of disability are strongly encouraged to apply.

If there are reasonable adjustments we can make to a recruitment process, role or your work environment to help you shine or you have a preferred method of contact, just let us know via the contact above.