C-Suite EA — 12-Month Parental Leave Coverage (Hybrid)

Veolia | Australia & New Zealand; Sydney; Hybride; AUD 90 000 - 120 000; Plein temps

Avantages offerts par ce poste

Generous paid parental leave

Flexible and hybrid working

Superannuation contributions

Résumé du poste

Veolia is seeking an experienced Executive Assistant/Office Manager for a 12-month fixed-term parental leave cover. You will support two C-suite executives and two senior stakeholders, while coordinating a small Corporate Office team from our Pyrmont head office with water views.

You will manage diaries, inboxes, meetings, travel, expenses, and crucial documents, ensuring smooth operations and proactive stakeholder engagement. Hybrid working arrangements available in Australia.

Qualifications

• Five years' experience as an Executive Assistant or Office Manager in a medium to large organisation.
• Experience working with Executive/Senior level stakeholders.
• Proficient in G-Suite applications.
• Demonstrated experience managing a small team.

Responsabilités

• Manage executives' diaries through coordination and scheduling of meetings and appointments.
• Manage executives' inboxes and prioritise action items.
• Assist with creation and preparation of meeting agendas, reports, presentations, letters and executive/departmental documents.
• Manage meeting minutes and actions.
• Collect and prepare information required for presentations and reports.
• Manage correspondence between Executives and internal/external stakeholders.
• Manage expenses, credit card reconciliation and process invoices.
• Prepare and coordinate travel requirements and itinerary.
• Oversee front desk functions and processes by managing Receptionist and Office Coordinator's duties and responsibilities.

Connaissances

Executive Assistant

Office Manager

G Suite

Team management

Outils

G-Suite

Description du poste

Veolia is seeking an experienced Executive Assistant/Office Manager for a 12-month fixed-term parental leave cover. You will support two C-suite executives and two senior stakeholders, while coordinating a small Corporate Office team from our Pyrmont head office with water views.

You will manage diaries, inboxes, meetings, travel, expenses, and crucial documents, ensuring smooth operations and proactive stakeholder engagement. Hybrid working arrangements available in Australia.