Executive Admin & Operations Coordinator

ManpowerGroup; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

ManpowerGroup is seeking a highly organised Administration Assistant to provide comprehensive business and operational support across teams in Melbourne. The role focuses on coordinating daily activities, maintaining documentation, and driving administrative excellence to improve efficiency.

You will manage calendars, prepare reports, coordinate communications, and support project teams with tracking deliverables.

Qualifications

• Strong organisational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and commitment to producing quality work.
• Strong proficiency with Microsoft Office Suite, collaboration tools, and business systems.
• Ability to work independently while building effective working relationships across teams.
• A proactive approach to problem-solving and process improvement.
• Experience supporting projects, reporting activities, and stakeholder coordination.
• Strong administrative and business support capability.

Responsibilities

• Manage calendars, meetings, travel arrangements, and scheduling activities.
• Maintain accurate filing systems, records, and administrative documentation.
• Prepare, edit, proofread, and format professional business documents and reports.
• Coordinate communications, correspondence, and stakeholder enquiries.
• Monitor expenses, reporting requirements, and general office administration.
• Support project teams with administrative coordination and tracking of deliverables.
• Assist in the development and continuous improvement of administrative processes.
• Ensure activities are completed in accordance with company policies and procedures.
• Provide timely updates on project and operational activities to relevant stakeholders.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Independent worker

Project coordination

Proactive problem solving

Collaboration tools

Tools

Microsoft Office Suite

Job description

ManpowerGroup is seeking a highly organised Administration Assistant to provide comprehensive business and operational support across teams in Melbourne. The role focuses on coordinating daily activities, maintaining documentation, and driving administrative excellence to improve efficiency.

You will manage calendars, prepare reports, coordinate communications, and support project teams with tracking deliverables.