Administrative Assistant New

ManpowerGroup; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

ManpowerGroup is seeking a highly organised Administration Assistant to provide comprehensive business and operational support across teams in Melbourne. The role focuses on coordinating daily activities, maintaining documentation, and driving administrative excellence to improve efficiency.

You will manage calendars, prepare reports, coordinate communications, and support project teams with tracking deliverables.

Qualifications

• Strong organisational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and commitment to producing quality work.
• Strong proficiency with Microsoft Office Suite, collaboration tools, and business systems.
• Ability to work independently while building effective working relationships across teams.
• A proactive approach to problem-solving and process improvement.
• Experience supporting projects, reporting activities, and stakeholder coordination.
• Strong administrative and business support capability.

Responsibilities

• Manage calendars, meetings, travel arrangements, and scheduling activities.
• Maintain accurate filing systems, records, and administrative documentation.
• Prepare, edit, proofread, and format professional business documents and reports.
• Coordinate communications, correspondence, and stakeholder enquiries.
• Monitor expenses, reporting requirements, and general office administration.
• Support project teams with administrative coordination and tracking of deliverables.
• Assist in the development and continuous improvement of administrative processes.
• Ensure activities are completed in accordance with company policies and procedures.
• Provide timely updates on project and operational activities to relevant stakeholders.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Independent worker

Project coordination

Proactive problem solving

Collaboration tools

Tools

Microsoft Office Suite

Job description

We are seeking a highly organised and proactive Administration Assistant to provide comprehensive business and operational support across teams and stakeholders. This role is responsible for ensuring the smooth coordination of daily activities, enhancing organisational efficiency, and supporting cross‑functional initiatives through effective administration, communication, and process improvement.

Working independently and collaboratively, you will play a key role in managing schedules, maintaining documentation, coordinating activities, and driving administrative excellence across the business.

Key Responsibilities

• Manage calendars, meetings, travel arrangements, and scheduling activities
• Maintain accurate filing systems, records, and administrative documentation
• Prepare, edit, proofread, and format professional business documents and reports
• Coordinate communications, correspondence, and stakeholder enquiries
• Monitor expenses, reporting requirements, and general office administration
• Support project teams with administrative coordination and tracking of deliverables
• Assist in the development and continuous improvement of administrative processes
• Ensure activities are completed in accordance with company policies and procedures
• Provide timely updates on project and operational activities to relevant stakeholders

Skills and Experience

• Previous experience as an Administrative Coordinator, Team Assistant, Executive Assistant, or similar role
• Strong organisational and time management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High attention to detail and commitment to producing quality work
• Strong proficiency with Microsoft Office Suite, collaboration tools, and business systems
• Ability to work independently while building effective working relationships across teams
• A proactive approach to problem-solving and process improvement
• Experience supporting projects, reporting activities, and stakeholder coordination
• Strong administrative and business support capability

If you're a highly organised administration professional who enjoys supporting teams, coordinating activities, and making a positive impact, we'd love to hear from you.

ManpowerGroup is committed to being a Diversity Confident Recruiter and encourages applications from people from a diverse range of backgrounds, including people with a disability. Please indicate your preferred method of communication in your resume and please let us know if you require any reasonable adjustments should you be contacted for an interview.

Aboriginal and Torres Strait Islander people are encouraged to apply.

By submitting your resume and other personal information with this application you are consenting to this information being collected in line with our privacy policy. Follow the link to learn more - www.manpowergroup.com.au/privacy-policy