Executive Assistant / Personal Assistant

Trade View Pty Ltd; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Supportive environment

Close to executive

Competitive salary

Melbourne CBD location

Job summary

Trade View Pty Ltd in Melbourne seeks a highly organised Personal Assistant to support a busy executive. You will manage the calendar, organise travel, handle correspondence, and prepare documents and reports with confidentiality and discretion.

This role requires proactive, detail-oriented professionals who can prioritise effectively and maintain filing systems while working closely with a high-profile leader in a fast-paced environment.

Qualifications

• Experience in executive support or personal assisting is preferred.
• Excellent written and verbal communication.
• Ability to maintain confidentiality at all times.
• Strong organisational and time management skills.
• Proactive and adaptable with problem-solving mindset.

Responsibilities

• Calendar and diary management, including appointments and meetings.
• Coordinating domestic and international travel and itineraries.
• Managing emails, phone calls, and correspondence professionally.
• Preparing documents, presentations, and reports as required.
• Assisting with personal errands and ad-hoc business tasks.
• Maintaining filing systems (digital and physical).

Skills

Organizational skills

Time management

Communication skills

Proactive attitude

Discretion

Tools

Google Apps (Gmail, Docs, Sheets, Slides)

Job description

Are you an exceptionally organised and proactive individual with a keen eye for detail? We are seeking a highly capable Personal Assistant to provide comprehensive support to a busy executive based in Melbourne.

This pivotal role requires someone who can seamlessly manage a diverse range of responsibilities, anticipate needs, and maintain strict confidentiality. If you thrive in a fast-paced environment and possess excellent communication and administrative skills, we want to hear from you.

Key Responsibilities

• Extensive calendar and diary management, including scheduling appointments and meetings.
• Coordinating travel arrangements (domestic and international) and preparing itineraries.
• Managing correspondence, emails, and phone calls with professionalism.
• Preparing documents, presentations, and any reports as required.
• Assisting with personal errands and ad-hoc business tasks as required.
• Maintaining organised filing systems (digital and physical).

About You

• Strong Business Acumen.
• Exceptional organisational and time management skills with the ability to prioritise effectively.
• Strong proficiency in Google Apps (G-mail, Docs, Sheets, Slides).
• Impeccable written and verbal communication skills.
• Proactive, adaptable, and a strong problem-solver.
• 'It will be done' attitude
• Discreet, trustworthy, and able to maintain confidentiality at all times.

Benefits

• A challenging and rewarding role within a supportive environment.
• Opportunity to work closely with a high-profile executive.
• Competitive salary commensurate with experience.
• Melbourne CBD location.