Executive Admin & PA Support – Property Firm (Contract)

Inter Staffing Services Group; Melbourne; On-site; AUD 34,000 - 44,000; Full time

Job summary

Inter Staffing Services Group in Melbourne's CBD seeks an experienced Administrator to join a property and consulting team. The role offers varied administration work with PA support to Directors, and a Monday-to-Friday, full-time schedule close to public transport.

You will manage correspondence, reporting, stakeholder communication and office coordination, with duties including Excel reporting, filing templates, invoicing support, and calendar management for Directors.

Qualifications

• Previous experience in an administration or coordination role.
• Strong Microsoft Excel skills and confidence working with spreadsheets.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Exceptional stakeholder management skills and the ability to build relationships.
• A proactive, flexible and hands-on approach.

Responsibilities

• Prepare and maintain Excel spreadsheets, data and reports
• Draft letters and manage filing templates
• Liaise with clients, property agents and government departments via phone and email
• Monitor and manage multiple inboxes
• Assist with invoice preparation
• Prepare weekly and monthly reports
• Provide general administrative support to the team
• Assist with PA duties for the Directors, including calendar management
• Maintain accurate records and ensure documentation is filed appropriately

Skills

Excel

Stakeholder management

Communication

Calendar management

Data handling

Tools

Microsoft Office

Job description

Inter Staffing Services Group in Melbourne's CBD seeks an experienced Administrator to join a property and consulting team. The role offers varied administration work with PA support to Directors, and a Monday-to-Friday, full-time schedule close to public transport.

You will manage correspondence, reporting, stakeholder communication and office coordination, with duties including Excel reporting, filing templates, invoicing support, and calendar management for Directors.