Executive Office & Recruitment Coordinator

Focus People Pty; Melbourne; On-site; AUD 60,000 - 70,000; Full time

Job summary

Focus People Pty in Melbourne is seeking an organised office administrator to support the Managing Director and recruitment staff in a busy market research company. You will handle day-to-day office tasks, answer phones, manage enquiries, and assist with project administration.

The role requires strong organisational skills, teamwork, initiative and a professional presentation. Experience with standard software and communication tools will help you succeed.

Qualifications

• Must be highly organised.
• Ability to work well in a team.
• Ability to prioritise and delegate tasks.
• Presentable, charismatic with good communication.
• Takes initiative and shows proactive attitude.
• Experience with computers and phones.

Responsibilities

• Answer incoming calls to the office.
• Handle enquiries from respondents about projects.
• Liaise with recruiting staff and coordinate tasks.
• Support the Managing Director with daily administration.
• Organise the MD's diary and meetings.
• Carry out day-to-day office management and reception tasks.

Skills

Highly organised

Team player

Prioritise & delegate

Charismatic & presentable

Takes initiative

Computers & phones

Tools

Hubspot

Google sites

Asana

Message Media

Xero

Employment Hero

Zoom/Microsoft Teams

Lastpass

Typeform

Job description

Focus People Pty in Melbourne is seeking an organised office administrator to support the Managing Director and recruitment staff in a busy market research company. You will handle day-to-day office tasks, answer phones, manage enquiries, and assist with project administration.

The role requires strong organisational skills, teamwork, initiative and a professional presentation. Experience with standard software and communication tools will help you succeed.