Executive Assistant & Office Operations Lead

Frontline Recruitment Group; Melbourne; Presencial; AUD 70 000 - 100 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Lucrative salary

Resumo da oferta

Frontline Recruitment Group in Melbourne is seeking an Executive Assistant / Office Manager to work closely with senior leadership, turning conversations into action and keeping priorities on track. This role is not traditional administration; you’ll protect leadership time, coordinate follow-through and ensure accountability across the business.

You’ll manage calendars, track actions and deadlines, prepare concise updates, and take on broader office management as the business grows.

Qualificações

• Minimum 3–5 years in executive assistance or office management.
• Strong multitasking and written/verbal communication skills.
• Ability to influence, coordinate and follow through with leadership.

Responsabilidades

• Coordinate the day-to-day rhythm of the office and provide practical support across the business.
• Protect senior leadership time by managing requests and prioritising work.
• Track key actions, decisions and deadlines across directors and teams.
• Turn meetings into clear actions with owners and timeframes.
• Gather information, investigate issues and present options before escalation.
• Assess urgency vs importance and escalate appropriately.
• Coordinate calendars, meetings and priorities, adapting plans as needed.
• Take ownership of tasks not requiring direct leadership input.
• Follow up with directors, salespeople and staff to maintain momentum.
• Prepare concise summaries and updates to support timely decisions.
• Identify recurring issues and implement practical improvements.
• Handle confidential matters with discretion and professionalism.
• Take on broader office management as the business grows.

Conhecimentos

Executive support

Office management

Calendar management

Coordination

Prioritization

Descrição da oferta de emprego

Frontline Recruitment Group in Melbourne is seeking an Executive Assistant / Office Manager to work closely with senior leadership, turning conversations into action and keeping priorities on track. This role is not traditional administration; you’ll protect leadership time, coordinate follow-through and ensure accountability across the business.

You’ll manage calendars, track actions and deadlines, prepare concise updates, and take on broader office management as the business grows.