Executive Admin & Office Coordinator — Full-Time (On-site Gym)

GJK Facility Services; Melbourne; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

On-site gym access

Varied role

Supportive team environment

Career development opportunities

Job summary

GJK Facility Services in Melbourne seeks an enthusiastic Office Administration Assistant to join our Collingwood head office. You will support day-to-day office operations, coordinate supplies and events, and assist the Executive Team with various admin tasks.

Ideal candidates have 1–2 years of administration experience, strong organisational skills, attention to detail, and a proactive, can-do approach. You will collaborate with a supportive team in a fast-paced environment.

Qualifications

• 1–2 years of administration, office support, receptionist or similar role.
• Strong organisational skills and attention to detail.
• A proactive attitude and willingness to take ownership of tasks.
• Excellent communication and interpersonal skills.
• The ability to multitask and manage competing priorities.
• Confidence using Microsoft Office, including Outlook, Word and Excel.
• A high level of discretion when handling confidential matters.
• A flexible, can-do attitude and willingness to assist wherever needed.

Responsibilities

• Oversee the day-to-day administrative requirements of the office, ensuring it runs smoothly and efficiently.
• Manage office supplies, stationery, kitchen essentials and groceries, including monitoring stock levels and placing orders.
• Coordinate office maintenance, repairs and servicing, liaising with external contractors and suppliers as required.
• Coordinate deliveries, couriers and general office purchases.
• Assist with planning and coordinating company events, staff celebrations and corporate functions.
• Organise catering, venue bookings, decorations and event supplies.
• Assist with diary coordination, appointments, bookings and general scheduling.

Skills

Strong organisational skills

Attention to detail

Excellent communication

Proactive attitude

Flexible and adaptable

Tools

Microsoft Office Suite

Outlook

Word

Excel

Job description

GJK Facility Services in Melbourne seeks an enthusiastic Office Administration Assistant to join our Collingwood head office. You will support day-to-day office operations, coordinate supplies and events, and assist the Executive Team with various admin tasks.

Ideal candidates have 1–2 years of administration experience, strong organisational skills, attention to detail, and a proactive, can-do approach. You will collaborate with a supportive team in a fast-paced environment.