Office Administration Assistant

GJK Facility Services; Melbourne; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

On-site gym access

Varied role

Supportive team environment

Career development opportunities

Job summary

GJK Facility Services in Melbourne seeks an enthusiastic Office Administration Assistant to join our Collingwood head office. You will support day-to-day office operations, coordinate supplies and events, and assist the Executive Team with various admin tasks.

Ideal candidates have 1–2 years of administration experience, strong organisational skills, attention to detail, and a proactive, can-do approach. You will collaborate with a supportive team in a fast-paced environment.

Qualifications

• 1–2 years of administration, office support, receptionist or similar role.
• Strong organisational skills and attention to detail.
• A proactive attitude and willingness to take ownership of tasks.
• Excellent communication and interpersonal skills.
• The ability to multitask and manage competing priorities.
• Confidence using Microsoft Office, including Outlook, Word and Excel.
• A high level of discretion when handling confidential matters.
• A flexible, can-do attitude and willingness to assist wherever needed.

Responsibilities

• Oversee the day-to-day administrative requirements of the office, ensuring it runs smoothly and efficiently.
• Manage office supplies, stationery, kitchen essentials and groceries, including monitoring stock levels and placing orders.
• Coordinate office maintenance, repairs and servicing, liaising with external contractors and suppliers as required.
• Coordinate deliveries, couriers and general office purchases.
• Assist with planning and coordinating company events, staff celebrations and corporate functions.
• Organise catering, venue bookings, decorations and event supplies.
• Assist with diary coordination, appointments, bookings and general scheduling.

Skills

Strong organisational skills

Attention to detail

Excellent communication

Proactive attitude

Flexible and adaptable

Tools

Microsoft Office Suite

Outlook

Word

Excel

Job description

It's an exciting time to be joining GJK Facility Services - we have grown significantly over recent years and are transforming for future growth and opportunities to help our customers and people.
We are a leading provider of facility services, committed to provider better experiences and better outcomes to our customers and our people.
Our core service offerings are cleaning, grounds, restoration, maintenance and facility support services, with experience across a diverse range of markets, including education, government, health, commercial, transport and industrial.
With a national footprint and workforce of over 4,000, a strong focus on safety, long-standing customer relationships and over 40 years of experience, we are a purpose-led organisation.
We are a diverse family, supporting each other to do our best and help make a difference.

About GJK Facility Services

GJK Facility Services is a leading Australian provider of cleaning, facilities management and associated services, supporting a diverse range of clients across Australia.

We are looking for a proactive, organised and enthusiastic Office Administration Assistant to join our team at our head office in Collingwood.

This is an excellent opportunity for someone with 1–2 years of administration experience who enjoys variety, takes initiative and thrives in a fast-paced environment.

The role will involve supporting the day-to-day running of our office, coordinating events, managing office supplies and maintenance, and providing administrative assistance to our Executive Team.

Key Responsibilities

• Oversee the day-to-day administrative requirements of the office, ensuring it runs smoothly and efficiently.
• Manage office supplies, stationery, kitchen essentials and groceries, including monitoring stock levels and placing orders.
• Coordinate office maintenance, repairs and servicing, liaising with external contractors and suppliers as required.
• Coordinate deliveries, couriers and general office purchases.
• Assist with planning and coordinating company events, staff celebrations and corporate functions.
• Organise catering, venue bookings, decorations and event supplies.
• Assist with diary coordination, appointments, bookings and general scheduling.

About You

We are looking for someone who is reliable, resourceful and enjoys being the go-to person who keeps everything organised.

Ideally, you will have:

• 1–2 years of experience in an administration, office support, receptionist or similar role.
• Strong organisational skills and excellent attention to detail.
• A proactive attitude and willingness to take ownership of tasks.
• Excellent communication and interpersonal skills.
• The ability to multitask and manage competing priorities.
• Confidence using Microsoft Office, including Outlook, Word and Excel.
• A high level of discretion when handling confidential matters.
• A flexible, can-do attitude and willingness to assist wherever needed.

What's On Offer

• A full-time opportunity based at our Collingwood head office.
• Complimentary access to our on-site gym facilities.
• A varied role where no two days are the same.
• A supportive and collaborative team environment.
• Opportunities to develop your administration, coordination and executive support skills.