Office & Front Desk Coordinator

Gilberttobin; City of Melbourne; Presencial; AUD 50.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Additional annual leave

Subsidised gym membership

Exclusive discounts

Team gatherings

Descripción de la vacante

Gilbert + Tobin in Melbourne is seeking a full-time Office Assistant to join the Services team. This role helps keep our Melbourne office running smoothly and ensures our people and clients enjoy a welcoming, professional environment.

You will perform meeting room setup, kitchen upkeep, front-of-house support, office supplies, events and general coordination, with diary management and occasional Executive Assistant coverage when required.

Formación

• Experience in office support, reception, or related hands-on roles.
• Proactive, practical approach and willingness to help wherever needed.
• Pride in maintaining clean, tidy, well-presented spaces.
• Strong organisational skills with ability to juggle multiple tasks.
• Excellent communication and interpersonal skills in a professional manner.
• Attention to detail and ability to identify tasks without being asked.
• Confident using Microsoft Office and learning new systems.
• Flexible, reliable and team-focused attitude.

Responsabilidades

• Support the day-to-day running of the office, ensuring a welcoming, organised and professional environment for our people and clients.
• Prepare, set up and clear meeting rooms, ensuring they are clean, tidy, well-stocked and ready for use.
• Maintain presentation and cleanliness of kitchens and shared spaces with regular tidying and restocking.
• Monitor and replenish stationery, kitchen supplies and other office consumables.
• Assist with reception and front-of-house duties, including welcoming clients and visitors.
• Support coordination and delivery of internal meetings, firm functions and client events.
• Assist with mailroom, facilities and general office support activities.
• Proactively attend to areas of the office requiring attention to maintain high presentation standards.
• Provide general administrative assistance and occasional Executive Assistant leave coverage, including diary management.
• Assist with workplace health and safety activities and general office procedures.
• Work collaboratively with the Services team and contribute to other office support activities.

Conocimientos

Office support experience

Reception experience

Customer service

Organisational skills

MS Office

Herramientas

Microsoft Office

Descripción del empleo

Gilbert + Tobin in Melbourne is seeking a full-time Office Assistant to join the Services team. This role helps keep our Melbourne office running smoothly and ensures our people and clients enjoy a welcoming, professional environment.

You will perform meeting room setup, kitchen upkeep, front-of-house support, office supplies, events and general coordination, with diary management and occasional Executive Assistant coverage when required.