Executive Coordinator (12-Month Contract) – Melbourne Office

Assistant Sydney; Melbourne; Presencial; AUD 55.000 - 83.000; Jornada completa

Descripción de la vacante

Assistant Sydney is seeking an Executive Coordinator to operate from Melbourne, delivering high-level administrative support to senior stakeholders. The role encompasses complex diary management, travel planning, expense tracking and event coordination in a dynamic team environment.

You will coordinate meetings, prepare materials and reports, and help drive efficient workflows across the business while maintaining strong stakeholder relationships and autonomous initiative.

Formación

• Experience as a Team Assistant, Administration or Business Support role in a fast-paced corporate environment.
• Strong communication, high attention to detail and ability to manage multiple stakeholders.

Responsabilidades

• Provide executive support including complex diary management, travel arrangements, expense management and event coordination.
• Support day-to-day coordination and operations of a busy team, helping manage priorities, workflows and key business activities.
• Coordinate team meetings, business reviews and leadership events, including preparing agendas, presentations, materials and tracking action items.
• Assist with business reporting, gathering information and preparing updates and insights for planning and decision-making.
• Coordinate team administration including onboarding, purchase orders, invoices and general operational requirements.
• Build and maintain relationships with internal stakeholders and external partners, acting as a key contact to ensure priorities are managed.
• Handle additional ad hoc tasks as required.

Descripción del empleo

Assistant Sydney is seeking an Executive Coordinator to operate from Melbourne, delivering high-level administrative support to senior stakeholders. The role encompasses complex diary management, travel planning, expense tracking and event coordination in a dynamic team environment.

You will coordinate meetings, prepare materials and reports, and help drive efficient workflows across the business while maintaining strong stakeholder relationships and autonomous initiative.