Executive PA & Office Coordinator – Sydney, Gym & Perks

Future You; Sydney; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Complimentary gym membership

Contributions towards private health保险

Annual preventative health assessment

A welcoming, collaborative team环境

Job summary

Future You is seeking a highly organised Team Assistant/Personal Assistant to support a senior executive in Sydney CBD. The role blends executive assistance with office coordination, travel planning and events in a fast-paced, professional environment.

You will manage complex calendars, coordinate board materials, handle sensitive information with discretion, and contribute to a welcoming, productive office atmosphere. A proactive, tech-savvy mindset is valued.

Qualifications

• At least 2 years of experience as Personal Assistant or Team Assistant.
• Strong organisational skills and attention to detail.
• Excellent communication and discretion with sensitive information.

Responsibilities

• Manage senior executive's busy calendar, meetings and priorities, including private PA duties.
• Coordinate meeting arrangements, documentation and board materials.
• Provide business and personal administrative support with confidentiality.
• Oversee daily office operations, supplies, visitors and meeting room prep.
• Coordinate team events, meetings and catering; assist onboarding/offboarding and office equipment.
• Support the wider team with admin tasks and process improvements.

Skills

Diary management

Calendar management

Communication skills

Discretion

Team support

Tools

Microsoft Office

Job description

Future You is seeking a highly organised Team Assistant/Personal Assistant to support a senior executive in Sydney CBD. The role blends executive assistance with office coordination, travel planning and events in a fast-paced, professional environment.

You will manage complex calendars, coordinate board materials, handle sensitive information with discretion, and contribute to a welcoming, productive office atmosphere. A proactive, tech-savvy mindset is valued.