Executive Admin & Coordination Officer for Thriving Kids

Department of Education & Training, Victoria; Melbourne; On-site; AUD 60,000 - 85,000; Full time

Job summary

The Department of Education & Training, Victoria is seeking an Administration Support Officer to provide essential administrative and coordination support to the Executive Director implementing Thriving Kids across Victoria. The role focuses on keeping priorities, meetings, and day-to-day activities organised during reform rollout.

Based in Coburg or Footscray, you will manage diaries, prepare briefing materials, coordinate papers, and liaise with regional teams and stakeholders to support

Qualifications

• Experience providing administrative, coordination or executive support in a busy work environment.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• Clear and confident written and verbal communication skills.

Responsibilities

• Provide administrative and coordination support to the Executive Director, including diary management, meetings, correspondence and briefing materials.
• Coordinate meeting papers, agendas, minutes, actions and follow-up activities.
• Monitor key actions, priorities and deadlines and ensure matters are followed up or escalated as required.
• Prepare and coordinate reports, briefings, correspondence, presentations and other documents.
• Coordinate information and input from regional teams and stakeholders to support planning, reporting and implementation.
• Support forums, workshops and other activities associated with the implementation of Thriving Kids.
• Undertake corporate administration including records management, resource orders, Oracle processes and supporting staff with travel and related administration.

Skills

Administrative support

Diary management

Coordination

Stakeholder liaison

Meeting coordination

Tools

MS Office

Oracle

Job description

The Department of Education & Training, Victoria is seeking an Administration Support Officer to provide essential administrative and coordination support to the Executive Director implementing Thriving Kids across Victoria. The role focuses on keeping priorities, meetings, and day-to-day activities organised during reform rollout.

Based in Coburg or Footscray, you will manage diaries, prepare briefing materials, coordinate papers, and liaise with regional teams and stakeholders to support