Administration Support Officer - Thriving Kids Executive Director

Department of Education & Training, Victoria; Melbourne; On-site; AUD 60,000 - 85,000; Full time

Job summary

The Department of Education & Training, Victoria is seeking an Administration Support Officer to provide essential administrative and coordination support to the Executive Director implementing Thriving Kids across Victoria. The role focuses on keeping priorities, meetings, and day-to-day activities organised during reform rollout.

Based in Coburg or Footscray, you will manage diaries, prepare briefing materials, coordinate papers, and liaise with regional teams and stakeholders to support

Qualifications

• Experience providing administrative, coordination or executive support in a busy work environment.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• Clear and confident written and verbal communication skills.

Responsibilities

• Provide administrative and coordination support to the Executive Director, including diary management, meetings, correspondence and briefing materials.
• Coordinate meeting papers, agendas, minutes, actions and follow-up activities.
• Monitor key actions, priorities and deadlines and ensure matters are followed up or escalated as required.
• Prepare and coordinate reports, briefings, correspondence, presentations and other documents.
• Coordinate information and input from regional teams and stakeholders to support planning, reporting and implementation.
• Support forums, workshops and other activities associated with the implementation of Thriving Kids.
• Undertake corporate administration including records management, resource orders, Oracle processes and supporting staff with travel and related administration.

Skills

Administrative support

Diary management

Coordination

Stakeholder liaison

Meeting coordination

Tools

MS Office

Oracle

Job description

About the Program

Help build something new. Thriving Kids is a significant new reform designed to give children and families earlier, more coordinated and accessible support. As the Administration Support Officer, you'll work directly with the Executive Director responsible for implementing Thriving Kids across Victoria's regions, helping bring the reform to life through strong coordination, organisation and administrative support.

About the Role

There is one fixed term position that could be based out of two locations: Coburg or Footscray. Please indicate your preference on the application form. As the Administration Support Officer, you will provide high-quality administrative and coordination support directly to the Executive Director responsible for implementing Thriving Kids across the regions. You will play an important role in keeping priorities, meetings, information and day-to-day activities organised as the reform is established.

Key responsibilities

• Provide administrative and coordination support to the Executive Director, including diary management, meetings, correspondence and briefing materials.
• Coordinate meeting papers, agendas, minutes, actions and follow-up activities.
• Monitor key actions, priorities and deadlines and ensure matters are followed up or escalated as required.
• Prepare and coordinate reports, briefings, correspondence, presentations and other documents.
• Coordinate information and input from regional teams and stakeholders to support planning, reporting and implementation.
• Support forums, workshops and other activities associated with the implementation of Thriving Kids.
• Undertake corporate administration including records management, resource orders, Oracle processes and supporting staff with travel and related administration.

About You

You are organised, proactive and able to keep things moving in a busy environment. You have strong attention to detail, communicate confidently and can build positive working relationships with people at all levels. You will bring:

• Experience providing administrative, coordination or executive support in a busy work environment.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• Clear and confident written and verbal communication skills.
• The ability to build effective relationships with senior leaders, colleagues and stakeholders.
• Sound judgement, discretion and the ability to manage confidential information.
• Confidence using Microsoft Office and corporate administrative systems, with the ability to learn new systems quickly.

Experience supporting senior management, governance processes, reporting or program implementation will be highly regarded. Experience with Oracle or similar corporate systems is also desirable.

About the Team

You will work directly with the Executive Director responsible for the implementation of Thriving Kids across the regions and be part of a team working to establish and embed this new service model across Victoria. You will work closely with regional teams, senior leaders and colleagues across the department, providing practical coordination and administrative support as the reform moves from implementation into service delivery.

About the Department

The Department of Education provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

Important Information

For more details about this role, please refer to the attached position description. If you have further questions, please contact Brooke Streatfeild at [e-mail] or phone: [phone] The Department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions, visit our website. Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence. If you require any adjustments to ensure your full participation in the recruitment process or if you need the advertisement or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements, please get in touch with the contact person listed on this advertisement. Applications close 11:59 pm Australian Eastern Standard/Daylight Saving Time on 4th November 2026.