Administration Support Officer - Thriving Kids

Department of Education; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Job summary

Department of Education in Melbourne is seeking two fixed-term Administration Support Officers to join the Thriving Kids regional team. You will provide day-to-day administrative support, coordinate appointments and travel, and help maintain accurate records and efficient processes.

You will work with Program Managers and allied health staff to deliver coordinated services to children and families. The role requires strong organisational skills, experience in admin coordination, and proficiency

Qualifications

• Experience in administration, coordination or a similar support role.
• Good written and verbal communication skills and a professional, helpful approach.
• Strong organisational skills and the ability to manage competing priorities and deadlines.

Responsibilities

• Provide day-to-day administrative and coordination support to the Thriving Kids team.
• Coordinate appointments, meetings, referrals, correspondence and other administrative processes.
• Maintain accurate client records, databases and information in accordance with departmental requirements.
• Support the team with purchasing, resource orders and the use of Oracle and other corporate systems.
• Assist staff with travel arrangements and related administrative processes.
• Prepare routine reports, documents, correspondence and other information to support the team.
• Respond to routine enquiries from families, staff and stakeholders and ensure matters are directed to the right person.
• Contribute to improving administrative processes and ways of working as the Thriving Kids service is established.

Skills

Administration experience

Coordination

Organisational skills

Communication

Microsoft Office

Oracle

Tools

Oracle

Microsoft Office

Job description

Department of Education in Melbourne is seeking two fixed-term Administration Support Officers to join the Thriving Kids regional team. You will provide day-to-day administrative support, coordinate appointments and travel, and help maintain accurate records and efficient processes.

You will work with Program Managers and allied health staff to deliver coordinated services to children and families. The role requires strong organisational skills, experience in admin coordination, and proficiency