Executive Admin & Coordination Officer

Victorian Government; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

The Department of Education in Victoria is seeking an Administration Support Officer to assist the Executive Director implementing Thriving Kids across the regions. You will help keep priorities, meetings, information and day-to-day activities organized as the reform is established.

You will provide high-quality administrative and coordination support, including diary management, meeting papers, reports and travel when required.

Qualifications

• Experience providing administrative, coordination or executive support in a busy work environment.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• Clear and confident written and verbal communication with stakeholders.

Responsibilities

• Provide administrative and coordination support to the Executive Director, including diary management, meetings, correspondence and briefing materials.
• Coordinate meeting papers, agendas, minutes, actions and follow‑up activities.
• Monitor key actions, priorities and deadlines and ensure matters are followed up or escalated as required.
• Prepare and coordinate reports, briefings, correspondence, presentations and other documents.
• Coordinate information and input from regional teams and stakeholders to support planning, reporting and implementation.
• Support forums, workshops and other activities associated with the implementation of Thriving Kids.
• Undertake corporate administration including records management, resource orders, Oracle processes and supporting staff with travel and related administration.

Skills

Diary management

Coordination

Administrative support

Organisational skills

Communication

Relationship building

Discretion

Tools

Microsoft Office

Oracle processes

Job description

The Department of Education in Victoria is seeking an Administration Support Officer to assist the Executive Director implementing Thriving Kids across the regions. You will help keep priorities, meetings, information and day-to-day activities organized as the reform is established.

You will provide high-quality administrative and coordination support, including diary management, meeting papers, reports and travel when required.