Executive Support Officer for Thriving Kids Reform

Department of Education; Melbourne; Sur place; AUD 60 000 - 90 000; Plein temps

Résumé du poste

The Department of Education in Melbourne's northern suburbs is seeking an Administration Support Officer to provide high-quality administrative and coordination support to the Executive Director implementing Thriving Kids across Victoria.

This fixed-term role covers diary management, meeting papers, reporting, and travel arrangements, requiring excellent organisational skills, discretion, and the ability to manage multiple priorities in a busy reform program.

Qualifications

• Experience providing administrative, coordination or executive support in a busy work environment.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• Clear and confident written and verbal communication skills.
• Ability to build effective relationships with senior leaders, colleagues and stakeholders.
• Sound judgement, discretion and the ability to manage confidential information.

Responsabilités

• Provide administrative and coordination support to the Executive Director, including diary management, meetings, correspondence and briefing materials.
• Coordinate meeting papers, agendas, minutes, actions and follow-up activities.
• Monitor key actions, priorities and deadlines and ensure matters are followed up or escalated as required.
• Prepare and coordinate reports, briefings, correspondence, presentations and other documents.
• Coordinate information and input from regional teams and stakeholders to support planning, reporting and implementation.
• Support forums, workshops and other activities associated with the implementation of Thriving Kids.
• Undertake corporate administration including records management, resource orders, Oracle processes and supporting staff with travel and related administration.

Connaissances

Diary management

Coordination

Stakeholder engagement

Microsoft Office

Time management

Outils

Oracle processes

Corporate administrative systems

Description du poste

The Department of Education in Melbourne's northern suburbs is seeking an Administration Support Officer to provide high-quality administrative and coordination support to the Executive Director implementing Thriving Kids across Victoria.

This fixed-term role covers diary management, meeting papers, reporting, and travel arrangements, requiring excellent organisational skills, discretion, and the ability to manage multiple priorities in a busy reform program.