Executive Support Officer – Thriving Kids Reform

Department of Education Victoria; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Department of Education Victoria seeks an Administration Support Officer for Thriving Kids, supporting the Executive Director across Victoria’s regions from Coburg or Footscray. The role focuses on coordination, diary management, meetings and document preparation to enable timely policy implementation.

You will liaise with regional teams and stakeholders, prepare briefing materials, and manage information flows in a fast-paced environment.

Qualifications

• Experience providing administrative and coordination support in a busy work environment.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Clear and confident written and verbal communication skills.
• Ability to build effective relationships with senior leaders, colleagues and stakeholders.
• Discretion and handling of confidential information.
• Proficiency with Microsoft Office and corporate administrative systems.

Responsibilities

• Provide administrative and coordination support to the Executive Director, including diary management, meetings, correspondence and briefing materials.
• Coordinate meeting papers, agendas, minutes, actions and follow-up activities.
• Monitor key actions, priorities and deadlines and ensure matters are followed up or escalated as required.
• Prepare and coordinate reports, briefings, correspondence, presentations and other documents.
• Coordinate information and input from regional teams and stakeholders to support planning, reporting and implementation.
• Support forums, workshops and other activities associated with the implementation of Thriving Kids.
• Undertake corporate administration including records management, resource orders, Oracle processes and supporting staff with travel and related administration.

Job description

Department of Education Victoria seeks an Administration Support Officer for Thriving Kids, supporting the Executive Director across Victoria’s regions from Coburg or Footscray. The role focuses on coordination, diary management, meetings and document preparation to enable timely policy implementation.

You will liaise with regional teams and stakeholders, prepare briefing materials, and manage information flows in a fast-paced environment.