Regional Admin Support Officer — Thriving Kids

Victorian Government; Melbourne; On-site; AUD 60,000 - 70,000; Full time

Job summary

The Department of Education Victoria seeks an Administration Support Officer to join the regional Thriving Kids team, delivering day-to-day administrative support to help provide a responsive and coordinated service to children and families in Melbourne.

Based in Melton, Coburg or Footscray, two fixed-term roles support program managers and health, education and community staff; duties include coordinating appointments, processing referrals, maintaining client records, and assisting with

Qualifications

• Experience in administration, coordination or a similar support role.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• Good written and verbal communication skills and a professional, helpful approach.
• Strong attention to detail and the ability to maintain accurate records.
• Confidence using Microsoft Office and administrative systems, with the ability to learn new systems quickly.

Responsibilities

• Provide day-to-day administrative and coordination support to the Thriving Kids team.
• Coordinate appointments, meetings, referrals, correspondence and other administrative processes.
• Maintain accurate client records, databases and information in accordance with departmental requirements.
• Support staff with purchasing, resource orders and the use of Oracle and other corporate systems.
• Assist staff with travel arrangements and related administrative processes.
• Prepare routine reports, documents, correspondence and other information to support the team.
• Respond to routine enquiries from families, staff and stakeholders and ensure matters are directed to the right person.
• Contribute to improving administrative processes and ways of working as the Thriving Kids service is established.

Skills

Administration

Coordination

Communication

Teamwork

Tools

Microsoft Office

Oracle

Job description

The Department of Education Victoria seeks an Administration Support Officer to join the regional Thriving Kids team, delivering day-to-day administrative support to help provide a responsive and coordinated service to children and families in Melbourne.

Based in Melton, Coburg or Footscray, two fixed-term roles support program managers and health, education and community staff; duties include coordinating appointments, processing referrals, maintaining client records, and assisting with