Executive Admin Specialist — Thriving Kids Reform

The Blood Unit; Melbourne; Sur place; AUD 65 000 - 90 000; Plein temps

Résumé du poste

Department of Education Victoria seeks an Administration Support Officer to directly assist the Executive Director overseeing Thriving Kids across Victoria. You will manage diaries, organise meetings, compile briefing materials and coordinate regional inputs to support planning and reporting.

This fixed-term role requires strong organisational skills, professional communication, and the ability to handle confidential information while supporting senior leaders and stakeholders.

Qualifications

• Experience providing administrative and coordination support in a busy environment.
• Strong organisational skills and ability to manage competing priorities.
• Clear written and verbal communication skills.

Responsabilités

• Provide administrative and coordination support to the Executive Director, including diary management, meetings, correspondence and briefing materials.
• Coordinate meeting papers, agendas, minutes, actions and follow-up activities.
• Monitor key actions, priorities and deadlines and ensure matters are followed up or escalated as required.
• Prepare and coordinate reports, briefings, correspondence, presentations and other documents.
• Coordinate information and input from regional teams and stakeholders to support planning, reporting and implementation.
• Support forums, workshops and other activities associated with the implementation of Thriving Kids.
• Undertake corporate administration including records management, resource orders, Oracle processes and supporting staff with travel and related administration.

Connaissances

Diary management

Executive support

Coordination

Microsoft Office

Administrative skills

Outils

Oracle processes

MS Office

Description du poste

Department of Education Victoria seeks an Administration Support Officer to directly assist the Executive Director overseeing Thriving Kids across Victoria. You will manage diaries, organise meetings, compile briefing materials and coordinate regional inputs to support planning and reporting.

This fixed-term role requires strong organisational skills, professional communication, and the ability to handle confidential information while supporting senior leaders and stakeholders.