Executive Admin & Coordination Officer – Brisbane

Wood Recruitment; Brisbane; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Supportive team environment

Community-focused organisation

Varied role supporting leadership

Professional development opportunities

Diverse and collaborative team

Meaningful refugee services

Job summary

Wood Recruitment is seeking a Business Support and Administration Officer in Woolloongabba, Brisbane. You’ll provide reception and administrative support to a busy team, including assisting the Co-CEOs and senior management with scheduling, meetings, and office operations.

The role requires strong communication, organisation and MS Office proficiency, with travel between Brisbane offices and occasional after-hours work. A Business Administration qualification is desirable.

Qualifications

• Experience in reception and administration roles.
• Strong written and verbal communication skills.
• Excellent organisational and time management skills.
• Proficiency in Microsoft Word, Excel, Outlook, Teams and SharePoint.
• Ability to manage multiple tasks and work independently.
• Good problem-solving skills and attention to detail.
• Ability to work with people from different cultural backgrounds.
• Willingness to learn new systems and processes.

Responsibilities

• Provide reception and administrative support to the organisation.
• Manage diaries, appointments and travel for the Co-CEOs.
• Organise meetings, prepare agendas, take minutes and arrange catering.
• Coordinate staff and leadership meetings and organisational events.
• Maintain calendars and assist with stakeholder communications.
• Coordinate room, vehicle and office equipment bookings.
• Prepare documents and reports using Microsoft Office.
• Support research, projects and general office administration.
• Work with the team to improve daily processes.
• Ensure workplace health and safety procedures are followed.

Skills

Reception & Admin

Communication

Organisational & time mgmt

MS Office

Multitasking

Problem solving

Cross-cultural

Learning mindset

Education

Business Administration qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

SharePoint

Job description

Wood Recruitment is seeking a Business Support and Administration Officer in Woolloongabba, Brisbane. You’ll provide reception and administrative support to a busy team, including assisting the Co-CEOs and senior management with scheduling, meetings, and office operations.

The role requires strong communication, organisation and MS Office proficiency, with travel between Brisbane offices and occasional after-hours work. A Business Administration qualification is desirable.