Administration & Operations Coordinator

Queensland Government; Cairns Regional; On-site; AUD 60,000 - 80,000; Full time

Job summary

Queensland Government is seeking an Administration Officer to provide confidential administrative support across diary management, meeting coordination, reception duties and travel bookings. The role also covers preparation of memos and reports, HR tasks such as timesheets and leave forms, and procurement/financial processing including petty cash reconciliation.

You will liaise with various agencies and maintain secure file access.

Responsibilities

• Provide confidential administrative support including diary management and organising meetings.
• Book travel arrangements and screen general inquiries at reception.
• Assist with preparation of memorandums, reports and correspondence; check formatting and grammar.
• Maintain opening and closing procedures; perform related clerical tasks.
• Maintain HR functions including timesheets, leave forms and new employee paperwork.
• Procure and process payments; manage petty cash and reconcile expenses as directed.
• Maintain mail register and incoming/outgoing correspondence; file management.
• Manage facilities and equipment; stock-takes and asset registry maintenance.
• Liaise with internal and external agencies as required; ensure appropriate file access.
• Monitor and support the Integrated Offender Management System (IOMS) for statistics.

Job description

Queensland Government is seeking an Administration Officer to provide confidential administrative support across diary management, meeting coordination, reception duties and travel bookings. The role also covers preparation of memos and reports, HR tasks such as timesheets and leave forms, and procurement/financial processing including petty cash reconciliation.

You will liaise with various agencies and maintain secure file access.