Business Support and Administration Officer

Wood Recruitment; Brisbane; Sur place; AUD 60 000 - 75 000; Plein temps

Avantages offerts par ce poste

Supportive team environment

Community-focused organisation

Varied role supporting leadership

Professional development opportunities

Diverse and collaborative team

Meaningful refugee services

Résumé du poste

Wood Recruitment is seeking a Business Support and Administration Officer in Woolloongabba, Brisbane. You’ll provide reception and administrative support to a busy team, including assisting the Co-CEOs and senior management with scheduling, meetings, and office operations.

The role requires strong communication, organisation and MS Office proficiency, with travel between Brisbane offices and occasional after-hours work. A Business Administration qualification is desirable.

Qualifications

• Experience in reception and administration roles.
• Strong written and verbal communication skills.
• Excellent organisational and time management skills.
• Proficiency in Microsoft Word, Excel, Outlook, Teams and SharePoint.
• Ability to manage multiple tasks and work independently.
• Good problem-solving skills and attention to detail.
• Ability to work with people from different cultural backgrounds.
• Willingness to learn new systems and processes.

Responsabilités

• Provide reception and administrative support to the organisation.
• Manage diaries, appointments and travel for the Co-CEOs.
• Organise meetings, prepare agendas, take minutes and arrange catering.
• Coordinate staff and leadership meetings and organisational events.
• Maintain calendars and assist with stakeholder communications.
• Coordinate room, vehicle and office equipment bookings.
• Prepare documents and reports using Microsoft Office.
• Support research, projects and general office administration.
• Work with the team to improve daily processes.
• Ensure workplace health and safety procedures are followed.

Connaissances

Reception & Admin

Communication

Organisational & time mgmt

MS Office

Multitasking

Problem solving

Cross-cultural

Learning mindset

Formation

Business Administration qualification

Outils

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

SharePoint

Description du poste

Business Support and Administration Officer

Our client is seeking an organised and experienced Business Support and Administration Officer to join their team in Woolloongabba, Brisbane. This is a great opportunity for someone with strong administration and customer service skills who enjoys supporting a busy team and working in an organisation that makes a positive difference in the community.

In this role, you'll provide reception and administrative support to the organisation, including assisting the Co-CEOs and senior management team. You'll be responsible for coordinating meetings, managing schedules and supporting daily office operations. Occasional travel to other office locations across Greater Brisbane may be required.

What you’ll be doing:

• Providing reception and general administrative support to the organisation
• Managing diaries, appointments and travel arrangements for the Co-CEOs
• Organising meetings, preparing agendas, taking minutes and arranging catering
• Coordinating staff meetings, leadership meetings and organisational events
• Maintaining calendars and assisting with stakeholder communications
• Managing bookings for meeting rooms, vehicles and office equipment
• Preparing documents, reports and correspondence using Microsoft Office
• Supporting research, projects and general office administration
• Working closely with the support team to improve daily processes and systems
• Ensuring workplace health and safety procedures are followed

What you’ll need:

• Previous experience in reception and administration roles
• Strong written and verbal communication skills
• Excellent organisational and time management skills
• Proficiency in Microsoft Word, Excel, Outlook, Teams and SharePoint
• Ability to manage multiple tasks and work independently
• Good problem-solving skills and attention to detail
• Ability to work with people from different cultural backgrounds
• A positive attitude and willingness to learn new systems and processes
• Qualification in Business Administration, desirable
• Current Positive Notice Blue Card and ability to provide an annual Federal Police Check
• Current Queensland C Class driver's licence
• Flexibility to travel between offices and occasionally work outside standard business hours

What’s in it for you:

• Work with a supportive and community-focused organisation
• A varied role supporting senior management and daily operations
• Opportunity to develop your administration and coordination skills
• Work with a diverse and collaborative team
• A meaningful role supporting services for refugees and people affected by trauma
• Opportunity to contribute to organisational projects and improvements