Accounting Administration

Woods & Co; City of Melbourne; Vor Ort; AUD 42.000 - 54.000; Teilzeit

Benefits dieser Stelle

Part-time role (4 days)

Office-based work

Zusammenfassung

Woods & Co Recruitment is partnering with a professional services business to recruit an organised and reliable Administration Officer to support day-to-day operations. This four-day-per-week, office-based role involves handling administration, reception, and financial tasks while ensuring the office runs smoothly and professionally.

You will work closely with Directors, consultants and clients, taking ownership of day-to-day office operations and supporting a busy professional team.

Qualifikationen

• Previous experience in administration, reception, office coordination or a similar support role.
• Strong organisational skills and excellent attention to detail.
• Confident written and verbal communication skills, with a professional and approachable manner.
• The ability to manage competing priorities and work across a variety of tasks.
• Confidence communicating with clients, senior stakeholders and external contacts.
• A proactive attitude and the ability to work independently and take ownership of responsibilities.
• Good computer skills, particularly Microsoft Outlook, Word and Excel.

Aufgaben

• Manage incoming calls, emails, correspondence and general administrative enquiries.
• Welcome clients and visitors, coordinate meeting room preparation and provide professional reception support.
• Assist with new client onboarding, including creating client records and preparing engagement letters.
• Support banking administration, payment processing and accurate financial record keeping.
• Prepare monthly billing, process invoices and distribute completed invoices to clients.
• Monitor outstanding accounts, prepare debtor reports and follow up overdue invoices via phone and email.
• Provide general administrative support to Directors and consultants as required.
• Help maintain a clean, organised and professional office environment.

Kenntnisse

Strong organisational skills

Attention to detail

Confident communication

Prioritisation

Independent working

Client/stakeholder communication

Proactive attitude

MS Office proficiency

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Jobbeschreibung

Woods & Co Recruitment is partnering with a professional services business to find an organised and reliable Administration Officer to support its day-to-day operations.

This is a varied, hands-on role suited to someone who enjoys keeping an office running smoothly, supporting a team and managing a mix of administrative, client service and financial administration tasks. Working closely with Directors, consultants and clients, you will play an important role in ensuring the business operates efficiently and maintains a professional environment.

The role is four days per week working from the office.

What’s in it for you?

• Part-time opportunity working four days per week.
• Office-based role with a consistent weekly routine.
• Varied responsibilities across administration, reception and financial administration.
• Direct interaction with Directors, consultants, clients and external stakeholders.
• Opportunity to take ownership of day-to-day office operations.
• Join a professional team where your contribution makes a genuine difference.

What do you do?

• Manage incoming calls, emails, correspondence and general administrative enquiries.
• Welcome clients and visitors, coordinate meeting room preparation and provide professional reception support.
• Assist with new client onboarding, including creating client records and preparing engagement letters.
• Support banking administration, payment processing and accurate financial record keeping.
• Prepare monthly billing, process invoices and distribute completed invoices to clients.
• Monitor outstanding accounts, prepare debtor reports and follow up overdue invoices via phone and email.
• Provide general administrative support to Directors and consultants as required.
• Help maintain a clean, organised and professional office environment.

What do you need?

• Previous experience in administration, reception, office coordination or a similar support role.
• Strong organisational skills and excellent attention to detail.
• Confident written and verbal communication skills, with a professional and approachable manner.
• The ability to manage competing priorities and work across a variety of tasks.
• Confidence communicating with clients, senior stakeholders and external contacts.
• A proactive attitude and the ability to work independently and take ownership of responsibilities.
• Good computer skills, particularly Microsoft Outlook, Word and Excel.

Woods & Co Recruitmentis committed to creating a positively diverse and inclusive workforce which values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or a linguistically diverse background, all members and genders of the LGBTQI community and people with disability.

*You will only be contacted if you are shortlisted and meet the above requirements.