Part-Time Executive Assistant & Office Coordinator Brisbane

Escalate Consulting; Brisbane; On-site; AUD 39,000 - 58,000; Part time

Job summary

Escalate Consulting in Brisbane City is seeking an organised Executive Assistant / Office Coordinator for a part-time role three days per week. You will work closely with the Managing Director, delivering executive support, calendar management, travel planning and document preparation in a fast-paced environment.

You’ll handle internal and external coordination, onboarding and recruitment support, office operations and general administration to keep the business running smoothly.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, Office Manager or similar coordination role.
• Ability to manage multiple diaries, meetings and competing priorities.
• Strong written and verbal communication skills.
• Comfort working with senior management and external stakeholders.

Responsibilities

• Executive support: diary management, meetings scheduling, travel arrangements and document preparation.
• Team & office coordination: internal meetings, inbox monitoring, procurement, liaison with suppliers.
• People & recruitment: onboarding/offboarding support, recruitment assistance, HR documentation.
• Finance & business administration: liaising with accounts, expense management, timesheets and lead generation tools.

Skills

Diary management

Meeting coordination

Travel arrangements

Office administration

Communication

Tools

Microsoft Office

Outlook

Word

PowerPoint

Job description

Escalate Consulting in Brisbane City is seeking an organised Executive Assistant / Office Coordinator for a part-time role three days per week. You will work closely with the Managing Director, delivering executive support, calendar management, travel planning and document preparation in a fast-paced environment.

You’ll handle internal and external coordination, onboarding and recruitment support, office operations and general administration to keep the business running smoothly.