Legal Office Coordinator — Operations & Events Planner

Michelle Sneesby - Founder and Managing Partner; Brisbane; On-site; AUD 81,000 - 99,000; Full time

Benefits offered by this job

Discount gym memberships

Health insurance

Job summary

Empire Group is seeking an exceptional Office Coordinator to support the Brisbane office and ensure smooth day-to-day operations in a professional services environment. You will coordinate facilities, administration, and client-facing activities, reporting to the Office Manager.

Responsibilities include onboarding new staff, desk setups, liaising with building management, managing mail, data entry, archiving, file handling, and stock control.

Qualifications

• Experience in a professional services environment (legal, accounting or consulting preferred).
• Exceptional communication and interpersonal skills.
• Polished, corporate presentation.
• Proactive, solutions-focused approach.

Responsibilities

• Induction of new starters including managing building access passes.
• Setting up desks for new starters and arranging office moves.
• Coordinate and liaise with stakeholders such as building management and service providers.
• Manage incoming and outgoing mail (internal, external & national).
• Data entry including reconciling invoices, special mail requests (Australia Post and Couriers).
• Archiving, both physical and electronic files.
• Handling confidential client documents and files.
• Working with spreadsheets and maintaining records.
• Overseeing stock control for stationery and kitchen supplies.
• Court filing and safe custody when required.
• Coordinate office events (office, client and social committee).
• Setting up boardrooms for meetings and events.
• Reception coverage.
• Office Manager coverage.

Skills

Excellent communication

Interpersonal skills

Professional presentation

Proactive mindset

Job description

Empire Group is seeking an exceptional Office Coordinator to support the Brisbane office and ensure smooth day-to-day operations in a professional services environment. You will coordinate facilities, administration, and client-facing activities, reporting to the Office Manager.

Responsibilities include onboarding new staff, desk setups, liaising with building management, managing mail, data entry, archiving, file handling, and stock control.