End-to-End Tender Submissions Coordinator

Icon; Melbourne; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Employee Assistance Program

Competitive salary

Generous leave policies

Professional memberships

Travel, retail, and health discounts

Sporting and social events

Community days

Job summary

Icon is seeking a proactive Submissions Coordinator to join our New Business team in Melbourne. You will coordinate EOIs, tenders, and post-tender submissions, bringing together information from multiple stakeholders and driving the process from start to finish.

Ideal candidates have 2–5 years of experience in submissions or bids, experience in construction/engineering, and strong organisational and written communication skills. Proficiency in Microsoft Office and InDesign is highly regarded.

Qualifications

• 2–5 years' experience in submissions, bids, proposals, or a similar role.
• Experience within construction, engineering, architecture or the built environment.
• Excellent written communication and attention to detail.

Responsibilities

• Coordinating end-to-end tender and submission processes
• Managing timelines, deadlines and submission schedules
• Gathering and consolidating information from technical and operational teams
• Assisting with bid writing, content development and document preparation
• Ensuring submissions are professionally presented and compliant
• Supporting branding, formatting and presentation of submission documents
• Working collaboratively with estimating, design, project delivery and leadership teams

Skills

Project coordination

Stakeholder management

Attention to detail

Written communication

Tools

Microsoft Office

Adobe InDesign

Job description

Icon is seeking a proactive Submissions Coordinator to join our New Business team in Melbourne. You will coordinate EOIs, tenders, and post-tender submissions, bringing together information from multiple stakeholders and driving the process from start to finish.

Ideal candidates have 2–5 years of experience in submissions or bids, experience in construction/engineering, and strong organisational and written communication skills. Proficiency in Microsoft Office and InDesign is highly regarded.