Submissions Coordinator

Icon; Melbourne; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Employee Assistance Program

Competitive salary

Generous leave policies

Professional memberships

Travel, retail, and health discounts

Sporting and social events

Community days

Job summary

Icon is seeking a proactive Submissions Coordinator to join our New Business team in Melbourne. You will coordinate EOIs, tenders, and post-tender submissions, bringing together information from multiple stakeholders and driving the process from start to finish.

Ideal candidates have 2–5 years of experience in submissions or bids, experience in construction/engineering, and strong organisational and written communication skills. Proficiency in Microsoft Office and InDesign is highly regarded.

Qualifications

• 2–5 years' experience in submissions, bids, proposals, or a similar role.
• Experience within construction, engineering, architecture or the built environment.
• Excellent written communication and attention to detail.

Responsibilities

• Coordinating end-to-end tender and submission processes
• Managing timelines, deadlines and submission schedules
• Gathering and consolidating information from technical and operational teams
• Assisting with bid writing, content development and document preparation
• Ensuring submissions are professionally presented and compliant
• Supporting branding, formatting and presentation of submission documents
• Working collaboratively with estimating, design, project delivery and leadership teams

Skills

Project coordination

Stakeholder management

Attention to detail

Written communication

Tools

Microsoft Office

Adobe InDesign

Job description

Help Shape Winning Tenders Across Some of Australia's Most Significant Projects

We're looking for a proactive and organised Submissions Coordinator to join our growing New Business team.

Supporting major opportunities across the health, defence, residential, government, social infrastructure and data centre sectors, you'll play a key role in coordinating high-quality tender and EOI submissions while working closely with leaders across the business.

This is an excellent opportunity for someone with experience in construction, architecture or engineering who enjoys managing complex submissions, bringing information together from multiple stakeholders and driving a process from start to finish.

The Role

Reporting to the New Business Manager, you'll coordinate the preparation, development and delivery of EOIs, tenders and post-tender submissions.

You'll Be Responsible For

• Coordinating end-to-end tender and submission processes
• Managing timelines, deadlines and submission schedules
• Gathering and consolidating information from technical and operational teams
• Assisting with bid writing, content development and document preparation
• Ensuring submissions are professionally presented and compliant
• Supporting branding, formatting and presentation of submission documents
• Working collaboratively with estimating, design, project delivery and leadership teams

About You

You'll ideally bring:

• 2-5 years' experience in submissions, bids, proposals, marketing coordination or a similar role
• Experience within construction, engineering, architecture or the broader built environment
• Strong organisational skills and the ability to manage competing priorities
• Confidence engaging stakeholders and following up for information when required
• Excellent written communication and attention to detail
• Ability to work independently and take ownership of deadlines
• Experience with Microsoft Office and Adobe InDesign (or similar design software) will be highly regarded

Benefits and perks

• Access to our EAP (Employee Assistance Program)
• Market competitive Salary and excellent working environment
• Excellent Leave Polices that include purchased Annual Leave, Work Life Balance Days, Community Days and generous Parental Leave scheme
• Collaborative and values-based workplace culture
• Sporting and Social events
• Professional Memberships
• Discounts on Travel, Retail and Health

Aboriginal, Torres Strait Islanders and veterans are encouraged to apply