Submissions Manager

CAPSTONE RECRUITMENT ASIA PACIFIC; Sydney; On-site; AUD 120,000 - 180,000; Full time

Benefits offered by this job

Relocation support

Job summary

Capstone Recruitment Asia Pacific is seeking a Submissions Manager or Submissions Coordinator to lead high-quality tender submissions and EOIs for Tier 2 construction projects in Australia. You will collaborate with senior management, estimators and project teams to win new opportunities and drive continuous improvement.

The role requires strong writing and design skills, experience managing multiple complex submissions under tight deadlines, and expertise in Adobe InDesign and the Adobe Suite.

Qualifications

• 5+ years in a similar submissions role within construction or engineering
• Strong writing, editing and document design skills
• Experience managing multiple complex submissions to tight deadlines
• Expertise in Adobe InDesign and the full Adobe Suite
• Excellent stakeholder engagement and project coordination skills
• Ability to work independently and under pressure

Responsibilities

• Manage end-to-end submissions process for tenders, EOIs, and pre-qualifications
• Coordinate internal stakeholders, consultants and partners to gather required content
• Develop and maintain templates, case studies, and collateral
• Craft clear, persuasive content to highlight capabilities
• Ensure submissions are on time, compliant and aligned with client expectations
• Maintain a library of submissions, CVs and project data
• Lead post-submission reviews and drive continuous improvement

Skills

5+ years experience

Writing & editing

Project coordination

Adobe InDesign

Adobe Creative Suite

Stakeholder management

Tools

Adobe InDesign

Adobe Creative Suite

Job description

Excellent opportunity to work as Submissions Manager OR Submissions Coordinator with this leading main contractor
Tier 2 Construction Contractor

• Relocation support may be available for the right candidate.
• Working across tenders from $50m - $250m

Full Job Description
Our client are a respected, well funded Tier 2 construction company with a strong footprint of commercial, residential, education, health and government projects across Australia & New Zealand.

The Role

They are seeking an experienced and detail-oriented Submissions Manager or Submissions Coordinator to lead the preparation of compelling and high-quality tender submissions, EOI documents, and project bids. This is a pivotal role working closely with senior management, estimators, and project teams to secure new opportunities and support the company’s continued growth.

Key Responsibilities

• Manage the end-to-end submissions process for tenders, EOIs, and pre-qualifications.
• Coordinate internal stakeholders, consultants, and partners to gather required information and content.
• Develop and maintain templates, case studies, and other key collateral.
• Craft clear, persuasive, and tailored content to highlight the company’s capabilities.
• Ensure all submissions are delivered on time, compliant, and aligned with client expectations.
• Maintain a library of previous submissions, CVs, and project data.
• Lead post-submission reviews and incorporate feedback for continuous improvement.

Requirements

• 5+ years' experience in a similar role within the construction or architectural or engineering sector.
• Strong writing, editing, and document design skills.
• Demonstrated experience managing multiple complex submissions to tight deadlines.
• Knowledge of Tier 2 construction operations and major client expectations.
• Expertise in Adobe InDesign, with the ability to create visually appealing and high-quality documents, as well as, the full Adobe Suite
• Excellent stakeholder engagement and project coordination skills.
• Ability to work independently and under pressure with a proactive mindset.