Submissions Coordinator

Icon Construction; Melbourne; On-site; AUD 60,000 - 86,000; Full time

Benefits offered by this job

Employee Assistance Program (EAP)

Market competitive salary

Generous leave policies

Collaborative culture

Sporting and social events

Professional memberships

Discounts on travel, retail and health

Job summary

Icon Construction is seeking a proactive Submissions Coordinator for our New Business team in Melbourne. You will coordinate EOIs, tenders and post-tender submissions, gathering information from technical and operations teams to produce high-quality, compliant documents.

Reporting to the New Business Manager, you will manage timelines, support bid writing, and ensure professional presentation across submissions while collaborating with estimating, design, and leadership teams.

Qualifications

• 2-5 years' experience in submissions, bids, proposals, or a similar role.
• Experience within construction, engineering, architecture or the built environment.
• Strong organisational skills and ability to manage competing priorities.
• Confidence engaging stakeholders and following up for information when required.
• Excellent written communication and attention to detail.

Responsibilities

• Coordinate end-to-end tender and submission processes.
• Manage timelines, deadlines and submission schedules.
• Gather and consolidate information from technical and operational teams.
• Assist with bid writing, content development and document preparation.
• Ensure submissions are professionally presented and compliant.
• Support branding, formatting and presentation of submission documents.
• Work collaboratively with estimating, design, project delivery and leadership teams.

Skills

Organisational skills

Written communication

Stakeholder engagement

Time management

Attention to detail

Independence

Tools

Adobe InDesign

Microsoft Office

Job description

Help Shape Winning Tenders Across Some of Australia's Most Significant Projects

We're looking for a proactive and organised Submissions Coordinator to join our growing New Business team.

Supporting major opportunities across the health, defence, residential, government, social infrastructure and data centre sectors, you'll play a key role in coordinating high-quality tender and EOI submissions while working closely with leaders across the business.

This is an excellent opportunity for someone with experience in construction, architecture or engineering who enjoys managing complex submissions, bringing information together from multiple stakeholders and driving a process from start to finish.

The Role

Reporting to the New Business Manager, you'll coordinate the preparation, development and delivery of EOIs, tenders and post-tender submissions. You'll be responsible for:

• Coordinating end-to-end tender and submission processes
• Managing timelines, deadlines and submission schedules
• Gathering and consolidating information from technical and operational teams
• Assisting with bid writing, content development and document preparation
• Ensuring submissions are professionally presented and compliant
• Supporting branding, formatting and presentation of submission documents
• Working collaboratively with estimating, design, project delivery and leadership teams

About You

You'll ideally bring:

• 2-5 years' experience in submissions, bids, proposals, marketing coordination or a similar role
• Experience within construction, engineering, architecture or the broader built environment
• Strong organisational skills and the ability to manage competing priorities
• Confidence engaging stakeholders and following up for information when required
• Excellent written communication and attention to detail
• Ability to work independently and take ownership of deadlines
• Experience with Microsoft Office and Adobe InDesign (or similar design software) will be highly regarded

Benefits and perks

• Access to our EAP (Employee Assistance Program)
• Market competitive Salary and excellent working environment
• Excellent Leave Polices that include purchased Annual Leave, Work Life Balance Days, Community Days and generous Parental Leave scheme
• Collaborative and values-based workplace culture
• Sporting and Social events
• Professional Memberships
• Discounts on Travel, Retail and Health

Aboriginal, Torres Strait Islanders and veterans are encouraged to apply