Dynamic Front Desk & Projects Administrator

Nexera Solutions Pty Ltd; Sydney; On-site; AUD 45,000 - 60,000; Full time

Job summary

Nexera Solutions Pty Ltd in Sydney is seeking an energetic Receptionist & Administration Officer. The role combines front desk reception, office administration and project support, acting as the first contact for clients and visitors while keeping meetings, documentation and follow-ups on track.

The successful candidate will manage calendars, correspondence, and office administration with a proactive, detail-focused approach in a professional environment.

Qualifications

• Previous experience in reception or administration.
• Strong organisation skills and the ability to manage competing priorities.
• Excellent verbal and written communication.
• Attention to detail when preparing documents and maintaining records.
• Discretion when handling confidential information.
• Ability to follow procedures, seek clarification and work within approval requirements.

Responsibilities

• Greet clients and visitors, answer calls and manage enquiries.
• Monitor emails and Teams, directing messages and escalating urgent matters.
• Manage calendars, appointments and meeting room bookings.
• Maintain project folders, document registers, drawings and correspondence.
• Prepare and format letters, reports and other admin materials.
• Follow up information with clients, consultants and others involved in projects.
• Record meeting minutes and track actions and deadlines.
• Maintain task registers and administrative spreadsheets.
• Coordinate office supplies, deliveries and couriers.
• Provide admin support for onboarding, purchasing and accounts documentation.
• Assist with company profiles, capability statements and marketing content.

Skills

Organisation

Communication

Attention to detail

Discretion

Professional presentation

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Nexera Solutions Pty Ltd in Sydney is seeking an energetic Receptionist & Administration Officer. The role combines front desk reception, office administration and project support, acting as the first contact for clients and visitors while keeping meetings, documentation and follow-ups on track.

The successful candidate will manage calendars, correspondence, and office administration with a proactive, detail-focused approach in a professional environment.