Receptionist & Administration Officer

Nexera Solutions Pty Ltd; Sydney; Presencial; AUD 45 000 - 60 000; Tempo integral

Resumo da oferta

Nexera Solutions Pty Ltd in Sydney is seeking an energetic Receptionist & Administration Officer. The role combines front desk reception, office administration and project support, acting as the first contact for clients and visitors while keeping meetings, documentation and follow-ups on track.

The successful candidate will manage calendars, correspondence, and office administration with a proactive, detail-focused approach in a professional environment.

Qualificações

• Previous experience in reception or administration.
• Strong organisation skills and the ability to manage competing priorities.
• Excellent verbal and written communication.
• Attention to detail when preparing documents and maintaining records.
• Discretion when handling confidential information.
• Ability to follow procedures, seek clarification and work within approval requirements.

Responsabilidades

• Greet clients and visitors, answer calls and manage enquiries.
• Monitor emails and Teams, directing messages and escalating urgent matters.
• Manage calendars, appointments and meeting room bookings.
• Maintain project folders, document registers, drawings and correspondence.
• Prepare and format letters, reports and other admin materials.
• Follow up information with clients, consultants and others involved in projects.
• Record meeting minutes and track actions and deadlines.
• Maintain task registers and administrative spreadsheets.
• Coordinate office supplies, deliveries and couriers.
• Provide admin support for onboarding, purchasing and accounts documentation.
• Assist with company profiles, capability statements and marketing content.

Conhecimentos

Organisation

Communication

Attention to detail

Discretion

Professional presentation

Ferramentas

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Descrição da oferta de emprego

We are seeking an energetic Receptionist & Administration Officer for one of our reputable consulting business in South West Sydney.

This is a versatile role that combines front desk reception, office administration and project support. You’ll be the first point of contact for clients and visitors, while helping our team stay on top of meetings, documentation and project follow ups.

About the role

• Welcoming clients and visitors, answering calls and managing enquiries.
• Monitoring emails and Microsoft Teams, directing messages and escalating urgent matters.
• Managing calendars, appointments and meeting room bookings.
• Maintaining project folders, document registers, drawings and correspondence.
• Preparing and formatting letters, reports, document packages and other administrative materials.
• Following up clients, consultants, councils and certifiers for outstanding information and updates.
• Taking meeting minutes and tracking actions and deadlines.
• Maintaining task registers, employee leave records and administrative spreadsheets.
• Coordinating office supplies, deliveries, couriers and meeting arrangements.
• Providing administrative support for onboarding, purchasing and accounts documentation.
• Assisting with company profiles, capability statements, presentations and approved marketing content.

About you

We’re looking for someone who brings:

• Previous experience in reception or administration.
• Strong organisation skills and the ability to manage competing priorities.
• Excellent verbal and written communication.
• Attention to detail when preparing documents and maintaining records.
• Confidence using Microsoft Outlook, Word, Excel and Teams.
• A proactive approach, with reliable follow-through on tasks.
• Professional presentation and a welcoming manner.
• Discretion when handling confidential information.
• The ability to follow procedures, seek clarification and work within approval requirements.