Part-Time Front Desk & Office Administrator

Nova Systems; Fremantle; On-site; AUD 33,000 - 39,000; Part time

Benefits offered by this job

Generous parental leave

Professional development

Flexible working arrangements

Novated leasing

Job summary

Nova Systems in Fremantle WA is seeking a Receptionist and Office Administrator to deliver front desk and admin support, greet visitors, answer calls, and help keep the office running smoothly.

The role requires attendance in office, part-time hours (Mon-Fri 10:00am-2:00pm), and a service-oriented mindset. You will coordinate travel, manage supplies, support WHS and security, and assist senior leaders as needed.

Qualifications

• Previous experience in a busy office role.
• Strong customer service and communication skills.
• Proficiency with MS Office and PDF software.
• Ability to manage multiple tasks with minimal supervision.

Responsibilities

• Welcome visitors to the organisation and direct them as necessary.
• Manage incoming calls - both internal and external to the organisation.
• Maintain the general tidiness of the reception area, kitchen, and associated conference/meeting rooms.
• Order stationery and staff amenities.
• Coordinate office maintenance when required.
• Coordinate meeting room bookings and organise catering as required.
• Assist with new starter induction and onboarding.
• Assist with individual and group travel and accommodation bookings and claims.
• Credit card and expense reconciliation.
• Provide administrative support to SLT members and GMs as appropriate.

Skills

Front desk management

Customer service

Administrative support

MS Office suite

Tools

MS Office

PDF software

Job description

Nova Systems in Fremantle WA is seeking a Receptionist and Office Administrator to deliver front desk and admin support, greet visitors, answer calls, and help keep the office running smoothly.

The role requires attendance in office, part-time hours (Mon-Fri 10:00am-2:00pm), and a service-oriented mindset. You will coordinate travel, manage supplies, support WHS and security, and assist senior leaders as needed.