Business Administraton

Gilson Group; Albury City; Vor Ort; AUD 50.000 - 60.000; Vollzeit

Zusammenfassung

Gilson Group is seeking a dynamic Administrative Assistant to support our operations in NSW. You will maintain project records, coordinate information flow between the office and sites, and assist project managers and site supervisors to keep workflows on track.

The role requires strong organizational skills, clear communication with clients and subcontractors, data entry, scheduling, and attention to detail.

Qualifikationen

• Proven experience as an administrative assistant or similar role.
• Strong organizational and time management skills with the ability to multitask.
• Excellent communication and interpersonal skills to liaise with diverse stakeholders.

Aufgaben

• Maintain detailed project records, documentation and filing systems.
• Coordinate information flow between the office and sites.
• Liaise with clients, subcontractors and suppliers to ensure communications.
• Handle scheduling, data entry and order processing.
• Assist with progress reports and project documentation.
• Provide administrative support to project managers and site supervisors.

Kenntnisse

Administrative experience

Organizational skills

Communication skills

Multitasking

MS Office

Tools

MS Office

Jobbeschreibung

Gilson Group is looking for a dynamic Administrative Assistant to help keep our operations running seamlessly.

In this role, you'll be at the heart of our workplace, ensuring schedules stay on track, communications flow effortlessly, and every detail is handled with precision. You'll be part of our fast paced but fun go-to team.

We value innovation, teamwork, and dedication. If you're ready to take on a role where your skills make a real impact, we'd love to hear from you.

What you'll be doing:

• Using and maintaining detailed project records, documentation, and filing systems
• Coordinating the flow of information between the office and sites
• Liaising with clients, subcontractors, and suppliers to ensure efficient communication and coordination of works
• Handling various administrative tasks such as scheduling, data entry, and order processing
• Contributing to the overall smooth running of maintenance requests
• Assisting with the preparation of progress reports and other project-related documentation
• Providing administrative support to project managers and site supervisors

Key Tasks Involved:

• Answering phones and directing queries and providing works co-ordination
• Assist in managing all incoming requests via phone and email
• Responding to customer queries in a timely manner
• Work closely with subcontractors to ensure works are completed to a high standard and in a timely manager.
• Ensure accurate and timely documentation of job-related notes
• Scheduling with contractors and customer contacts
• Ensuring all projects are successfully managed to company and client expectations.
• Engage and manage allocation of works to an approved sub-contractor.
• Remain as a point of contact for our clients, their customers and sub-contractors.

What we're looking for:

• Proven experience as an administrative assistant or similar role
• Strong organizational and time management skills with the ability to multitask
• Excellent communication and interpersonal skills to liaise with diverse stakeholders
• Proficiency in using standard office software
• Attention to detail and a commitment to accuracy
• Flexibility to adapt to changing priorities and a fast-paced environment
• Excellent communication skills and attention to detail
• A team player with a proactive, can-do attitude
• A great team

Shutdown over Christmas

Work stability

Wages and hours negotiable based on experience

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