Admin Assistant

MAAS Group; Dubbo; On-site; AUD 60,000 - 75,000; Full time

Job summary

MAAS Group in Dubbo, NSW, Australia is seeking an Administration Assistant to provide administrative and operational support across the business, with a focus on assisting the Admin & Finance Manager and the broader team with day-to-day administration, finance and customer account activities.

The successful candidate will perform data entry, records management, banking and month-end activities, and deliver accurate service while maintaining confidentiality and meeting deadlines.

Qualifications

• Previous administration, accounts or office support experience preferred.
• Strong attention to detail and organisational skills.
• Professional communication and customer service abilities.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Reliable, proactive and able to manage competing priorities.
• Committed to accuracy, confidentiality and continuous learning.

Responsibilities

• Provide day-to-day administration support, including data entry, document preparation and record management.
• Assist with accounts payable and receivable processing, reconciliations and customer account enquiries.
• Support banking, finance administration and month-end activities.
• Maintain accurate financial, customer and business records within company systems.
• Deliver professional customer service and respond to phone, email and in-person enquiries.
• Ensure compliance with company policies, financial controls and confidentiality requirements.
• Utilise accounting, ERP and Microsoft Office systems effectively.
• Work collaboratively with the team to meet deadlines and maintain high standards of accuracy.

Skills

Excel

Word

Outlook

Attention to detail

Organisational skills

Customer service

Communication

Reliability

Confidentiality

Tools

Microsoft Office

ERP systems

Job description

The Administration Assistant is a full-time position providing administrative and operational support across the business, with a particular focus on assisting the Admin & Finance Manager and broader team with day-to-day administration, finance and customer account activities. The position is responsible for completing a range of administrative and finance-related tasks accurately, efficiently and within required timeframes. The successful candidate will be expected to work with increasing independence, while seeking guidance where required and escalating matters appropriately.

Key Responsibilities:

• Provide day-to-day administration support, including data entry, document preparation and record management.
• Assist with accounts payable and receivable processing, reconciliations and customer account enquiries.
• Support banking, finance administration and month-end activities.
• Maintain accurate financial, customer and business records within company systems.
• Deliver professional customer service and respond to phone, email and in-person enquiries.
• Ensure compliance with company policies, financial controls and confidentiality requirements.
• Utilise accounting, ERP and Microsoft Office systems effectively.
• Work collaboratively with the team to meet deadlines and maintain high standards of accuracy.

About You:

• Previous administration, accounts or office support experience preferred.
• Strong attention to detail and organisational skills.
• Professional communication and customer service abilities.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Reliable, proactive and able to manage competing priorities.
• Committed to accuracy, confidentiality and continuous learning.