Administration Coordinator

Bradken Ltd.; Canberra; On-site; AUD 60,000 - 75,000; Full time

Job summary

Bradken Ltd. is seeking an Administrative Assistant to support the Managing Director in Canberra. You will ensure smooth operations, financial visibility, and high standards across processes.

You will manage documentation, invoicing targets, and reporting, while coordinating team activities and office systems to keep the office running efficiently.

Qualifications

• Experience providing administrative support to senior leaders.
• Strong numerical literacy and ability to work with reports.
• Proactive, reliable and takes ownership with excellent organisation.

Responsibilities

• Oversee operations and job management tasks for MD's office.
• Track invoicing targets and monitor job performance.
• Maintain price book, pricing files and asset registers.

Skills

Administrative support

Attention to detail

Organised

Numbers & reports

Job management systems

Job description

Administrative Assistant to the Managing Director

We’re looking for a highly organised, detail‑driven Administrative Assistant to support our Managing Director.

This is a key role within the business — not just admin. You’ll be responsible for keeping operations running smoothly, ensuring financial visibility, and maintaining high standards across our systems and processes.

Key Responsibilities

Operations & Job Management

• Review job files for accurate notes, photos, and documentation
• Manage purchase orders and job‑related admin
• Monitor and log incoming calls within our system

Financial & Performance Reporting

• Track invoicing targets and job performance
• Monitor gross profit across jobs and identify discrepancies
• Prepare reports on revenue and GP across job types and business units

Systems & Administration

• Maintain price book and pricing files
• Manage asset and equipment registers
• Support invoicing accuracy and task reporting

Project & Marketing Support

• Assist with kitchen and bathroom project administration
• Support social media coordination and content scheduling

Team & Office Coordination

• Organise weekly team catch‑ups
• Maintain office supplies and a well‑run workspace

About You

• Highly organised with strong attention to detail
• Comfortable working with numbers, reports, and systems
• Proactive, reliable, and takes ownership
• Experience with job management systems