Admin Assistant

BGB Pty; Albion; On-site; AUD 45,000 - 60,000; Full time

Job summary

BGB Electric is seeking an organised administrative professional to support Brisbane and South East Queensland operations. The role covers reception, scheduling, invoicing, payroll support and document control to keep processes compliant.

You'll work with Simpro and Xero, help coordinate inductions and training, and contribute to continuous improvement across systems and workflows.

Qualifications

• Excellent organisational and time management skills.
• Confident written and verbal communication skills.
• Ability to work independently and show initiative.
• Discretion with confidential information.
• Willingness to learn and contribute to the wider team.
• Previous experience in an administration role is desirable.
• Experience with Simpro, Xero or similar business systems would be advantageous.

Responsibilities

• Managing incoming phone calls, emails and general correspondence.
• Assisting with job scheduling, job entries and workflow coordination using Simpro.
• Processing supplier invoices and maintaining accurate financial records.
• Assisting with payroll, timesheets, superannuation and reporting.
• Maintaining company records, registers and compliance documentation.
• Coordinating staff training, inductions and refresher courses.
• Assisting with SWMS, document control and workplace safety administration.
• Supporting internal projects and improvements to business systems and processes.
• Providing general office administration and logistical support.

Skills

Organisational skills

Time management

Written and verbal communication

Independent worker

Discretion with confidential info

Willingness to learn

Admin experience

Tools

Simpro

Xero

Job description

Key responsibilities

• Managing incoming phone calls, emails and general correspondence
• Assisting with job scheduling, job entries and workflow coordination using Simpro
• Processing supplier invoices and maintaining accurate financial records
• Assisting with payroll, timesheets, superannuation and associated reporting
• Maintaining company records, registers and compliance documentation
• Coordinating staff training, inductions and refresher courses
• Assisting with Safe Work Method Statements (SWMS), document control and workplace safety administration
• Supporting internal projects and improvements to business systems and processes
• Providing general office administration and logistical support

About you

• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• Confident written and verbal communication skills
• The ability to work independently, show initiative and solve problems
• The ability to handle confidential information with discretion
• A willingness to learn and contribute to the wider team
• Previous experience in an administration role is desirable
• Experience with Simpro, Xero or similar business systems would be advantageous, as would experience in the electrical, construction or trade services industries

About us

BGB Electric is a well-established, family-owned electrical contracting company servicing Brisbane and South East Queensland since 1981. We specialise in commercial electrical construction, service and maintenance.