Administration Assistant

DCL Engineering; Canterbury-Bankstown; On-site; AUD 65,000 - 90,000; Full time

Job summary

DCL Engineering is seeking an Administration Assistant to support our Finance and Accounts team in Fairfield East on a 12-month fixed-term basis. The role covers executive support, fleet and procurement administration, and invoicing with strong emphasis on accuracy and communication.

You will manage expenses, motor vehicle fleet maintenance, insurance renewals, and supplier invoicing while coordinating with project owners and staff.

Qualifications

• Minimum 5 years in Administration Assistant/Accounts Payable & Receivable roles.
• Strong administration experience and attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Provide executive support and manage expenses.
• Administer fleet maintenance, registrations and insurance.
• Oversee procurement of materials and insurance renewals.
• Process invoicing; manage accounts payable and receivable; reconcile PO and supplier invoices.
• Handle ad-hoc duties as required.

Skills

Administration

Accounts Payable

Accounts Receivable

Communication skills

MS Excel

MS Word

Attention to detail

Teamwork

Independent work

Tools

SAGE

Jobs PDB

Production database

Job description

Are you highly organised, proactive and someone who enjoys keeping things running smoothly behind the scenes? If so, we want you! We are seeking an Administration Assistant to join our Finance and Accounts team located in Fairfield East, on a fixed-term (12-months) basis to cover maternity leave.

Who are we?

DCL Engineering is an Australian family-owned company that has been servicing the industry in mechanical breakdown repairs and engineering since 1960 and our aim is to continue servicing customers across Australia through DCL's divisions – Engineering, Gearbox Repairs/AIMS- Asset Integrity & Maintenance Services / Mechanical Machinery Overhauls.

About the role?

In this highly varied and autonomous role, you will be the backbone of our financial and operational administration, providing essential support across the business and helping to ensure everything runs seamlessly.

Your core responsibilities will span across several key areas, giving you the opportunity to work across different aspects of the business, build on your skills and make a real impact in your day-to-day work:

Executive Support & Expenses

• Coordinate corporate travel itineraries and accommodations.
• Oversee credit card expenses.

Fleet Administration

• Administer the corporate motor vehicle fleet, overseeing ongoing maintenance schedules, repairs, registrations, and insurance policies.
• Maintain up-to-date fleet management databases and maintenance schedules to ensure continuous operational readiness.

Procurement & Insurance Administration

• Source promotional and marketing materials.
• Oversee and facilitate annual corporate insurance renewals.
• Maintain compliance with customer online portals for insurance renewals.

Invoicing, Accounts Receivable & Accounts Payable

• Adhere to invoicing processes and ensure strict compliance.
• Ensuring that all invoices have been approved for payment and following up with customers for any outstanding invoices.
• Daily printing of all purchase orders processed by the purchasing officers.
• Exporting all costings to the production data base.
• Daily printing of all supplier invoices and reconciling with the purchase orders.
• Investigate and resolve financial discrepancies on all purchase orders by collaborating with project owners and executing necessary adjustments within SAGE and Jobs PDB (Production).
• Attend to any Ad-Hoc duties as required

About you

• Minimum 5 years of experience in an Administration Assistant, Office Administration or Accounts Payable & Receivable position
• Strong administration experience
• Excellent communication skills, both written and verbal
• Ability to manage multiple priorities and work effectively in a fast-paced environment
• Must have strong attention to detail
• Advanced computing skills (Microsoft Word and Excel)
• Ability to work within a team whilst also being adaptable to work autonomously from time to time as required.
• Have the desire to learn, developing your knowledge and skills

Please note that only shortlisted applicants will be contacted

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