Administration Assistant

Morgan Consulting Engineers Pty Ltd; City of Brisbane; On-site; AUD 45,000 - 65,000; Full time

Benefits offered by this job

Mentoring and Training

Autonomy

A great atmosphere

Job summary

Morgan Consulting Engineers Pty Ltd in Brisbane is seeking an Administration Assistant to provide administrative support across our engineering departments, working closely with managers, engineers, clients and the broader Administration team.

The role suits someone organized who enjoys teamwork and takes pride in accurate, high-quality work. You will learn our systems, manage proposals, filing, client communications and project documentation while meeting deadlines.

Qualifications

• Precise and accurate administrative work.
• Excellent organisational and time-management skills.
• Ability to prioritise tasks and meet deadlines.
• Proactive, self-checking approach.
• Strong written and verbal communication.
• Confident with clients, managers and colleagues.
• Willingness to learn new systems and processes.
• Collaborative team player.

Responsibilities

• Answering and transferring telephone calls.
• Setting up new projects, job numbers and electronic filing systems.
• Preparing and coordinating proposals and documentation.
• Liaising with clients to obtain information and coordinate bookings.
• Coordinating inspections and issuing reports and certifications.
• Preparing and sending project documentation to clients.
• Maintaining project information, spreadsheets and internal systems.
• Assisting with soil testing administration and related documentation.
• Supporting the administration team to manage priorities and deadlines.
• Occasional errands and collections.

Skills

Attention to detail

Organisation

Time management

Prioritisation

Communication

Learning agility

Team collaboration

Client interaction

Tools

Electronic filing systems

Job description

We are seeking an Administration Assistant to join our Brisbane-based office. This is a varied and busy role providing administrative support across our engineering departments and working closely with managers, engineers, clients and the broader Administration team.

The role would suit someone who is organised, enjoys working as part of a team and takes pride in producing accurate, high-quality work. You will be supported to learn our systems and processes and develop your knowledge across different areas of the business.

• Answering and transferring telephone calls
• Setting up new projects, job numbers and electronic filing systems
• Preparing and coordinating proposals and associated documentation
• Liaising with clients to obtain information and coordinate bookings
• Coordinating inspections and issuing reports and certifications
• Preparing and sending project documentation to clients
• Maintaining project information, spreadsheets and internal systems
• Assisting with soil testing administration and associated documentation
• Working collaboratively with the Administration team to manage priorities and meet deadlines
• Assisting with general and ad hoc administrative tasks as required, including occasional errands and collections

About You

• Strong attention to detail and accuracy
• Excellent organisational and time-management skills
• Ability to prioritise competing tasks and meet deadlines
• A proactive approach and ability to self-check your work
• Strong written and verbal communication skills
• Confidence communicating with clients, managers and colleagues
• Ability and willingness to learn new systems and processes
• A collaborative approach and willingness to support the broader team

What’s in it for you?

• Career progression and growth
• Mentoring and Training
• Autonomy
• A great atmosphere