Admin Assistant

Randstad; Canberra; On-site; AUD 55,000 - 70,000; Full time

Job summary

Randstad in Canberra is seeking a practical, dependable Administration Assistant to provide essential day-to-day support across site and office operations. You will work with the Office Manager to keep administrative processes, compliance records, and routine operations organized and running smoothly.

Key tasks include data entry, records management on SharePoint, preparing meeting agendas and safety minutes, reviewing attendance, processing invoices and purchase orders, and providing basic IT

Qualifications

• Proven background in a broad administration or office support role within a busy operational environment.
• Strong proficiency in Microsoft 365, particularly Excel, Outlook, and SharePoint, with an ability to pick up new systems quickly.
• Exceptional organisational skills with high attention to detail and a proactive approach to solving everyday tasks.
• Outstanding communication skills to interact confidently with staff, contractors, suppliers, and customers.
• A valid current Australian driver licence (mandatory due to site location).

Responsibilities

• Managing general administration, data entry, records, licences, and compliance documents across Microsoft SharePoint.
• Preparing meeting agendas, safety minutes, toolbox talks, and following up on required action items.
• Reviewing daily staff attendance, maintaining timesheet records, and processing purchase orders, invoices, and delivery dockets.
• Managing inventory for PPE, uniforms, and office consumables, while monitoring general correspondence and customer enquiries.
• Providing basic IT troubleshooting, ad hoc office support, and cover for reception, weighbridge, and accounts during leave periods.

Skills

Administration

Microsoft 365

Excel

Outlook

SharePoint

Communication

Organisation

Job description

The Opportunity

We are seeking a practical, dependable, and proactive Administration Assistant to provide essential day to day support across site and office operations. Working closely with the Office Manager and broader team, you will play a vital role in keeping administrative processes, compliance records, and routine operational requirements organised and running smoothly.

What You Will Be Doing

Managing general administration, data entry, records, licences, and compliance documents across Microsoft SharePoint.

Preparing meeting agendas, safety minutes, toolbox talks, and following up on required action items.

Reviewing daily staff attendance, maintaining timesheet records, and processing purchase orders, invoices, and delivery dockets.

Managing inventory for PPE, uniforms, and office consumables, while monitoring general correspondence and customer enquiries.

Providing basic IT troubleshooting, ad hoc office support, and cover for reception, weighbridge, and accounts during leave periods.

What We Are Looking For

Proven background in a broad administration or office support role within a busy operational environment.

Strong proficiency in Microsoft 365, particularly Excel, Outlook, and SharePoint, with an ability to pick up new systems quickly.

Exceptional organisational skills with high attention to detail and a proactive approach to solving everyday tasks.

Outstanding communication skills to interact confidently with staff, contractors, suppliers, and customers.

A valid current Australian driver licence (mandatory due to site location).

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.