Project Operations Admin — Detail-Oriented Coordinator

Gilson Group; Albury City; On-site; AUD 50,000 - 60,000; Full time

Job summary

Gilson Group is seeking a dynamic Administrative Assistant to support our operations in NSW. You will maintain project records, coordinate information flow between the office and sites, and assist project managers and site supervisors to keep workflows on track.

The role requires strong organizational skills, clear communication with clients and subcontractors, data entry, scheduling, and attention to detail.

Qualifications

• Proven experience as an administrative assistant or similar role.
• Strong organizational and time management skills with the ability to multitask.
• Excellent communication and interpersonal skills to liaise with diverse stakeholders.

Responsibilities

• Maintain detailed project records, documentation and filing systems.
• Coordinate information flow between the office and sites.
• Liaise with clients, subcontractors and suppliers to ensure communications.
• Handle scheduling, data entry and order processing.
• Assist with progress reports and project documentation.
• Provide administrative support to project managers and site supervisors.

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking

MS Office

Tools

MS Office

Job description

Gilson Group is seeking a dynamic Administrative Assistant to support our operations in NSW. You will maintain project records, coordinate information flow between the office and sites, and assist project managers and site supervisors to keep workflows on track.

The role requires strong organizational skills, clear communication with clients and subcontractors, data entry, scheduling, and attention to detail.