Bid Coordinator

CGC Recruitment; Sydney; On-site; AUD 55,000 - 83,000; Full time

Job summary

CGC Recruitment in Sydney is seeking an organised and proactive Bid Coordinator for a temporary assignment with a leading commercial construction and fit-out business. You will work closely with estimating, business development and project teams to coordinate high-quality tender submissions and ensure deadlines are met.

The role requires strong coordination, attention to detail and the ability to prepare documentation, liaise with stakeholders and manage competing priorities in a fast-paced

Qualifications

• Experience coordinating bids and tenders.
• Strong written and verbal communication.
• Ability to manage multiple tender timelines.

Responsibilities

• Coordinate end-to-end tender and bid submissions.
• Prepare, format and review tender documentation.
• Liaise with stakeholders to gather information and meet deadlines.
• Manage tender schedules and submission requirements.
• Maintain records of tender opportunities and status.
• Ensure materials are compliant and presented professionally.
• Provide admin coordination to estimating and BD teams.

Skills

Bid coordination

Tender administration

Proposal management

Stakeholder liaison

Attention to detail

Time management

Microsoft Office

Communication skills

Word

Excel

PowerPoint

Tools

Word

Excel

PowerPoint

Job description

We are seeking an organised and proactive Bid Coordinator for a temporary assignment with a well-established commercial construction and fit-out business.

This is an excellent opportunity for someone with strong coordination skills, exceptional attention to detail and experience supporting tender submissions in a fast-paced environment.

The Role

Working closely with the estimating, business development and project teams, you will play a key role in coordinating and preparing high-quality tender and bid submissions, ensuring deadlines are met and documentation is accurate and professionally presented.

Key Responsibilities

• Coordinate and manage end-to-end tender and bid submission processes.
• Prepare, format and review tender documentation, proposals and supporting materials.
• Liaise with internal stakeholders to gather information and ensure submissions are completed on time.
• Manage tender schedules, deadlines and submission requirements.
• Maintain accurate records of tender opportunities, documentation and submission status.
• Ensure all bid materials are consistent, compliant and professionally presented.
• Provide general administrative and coordination support to the estimating and business development teams.

About You

• Previous experience in bid coordination, tender administration or proposal management.
• Experience within commercial construction, fit-out, property or a related industry will be highly regarded.
• Excellent written communication, organisation and time-management skills.
• Strong attention to detail and the ability to manage competing priorities.
• Proficiency in Microsoft Office, particularly Word, Excel and PowerPoint.
• A proactive, collaborative approach with the confidence to liaise with stakeholders at all levels.
• The ability to work to tight deadlines in a fast-paced environment.

The Opportunity

• Temporary assignment with an immediate impact.
• Work alongside an experienced and collaborative team.
• Opportunity to contribute to a variety of commercial projects and tender submissions.
• Competitive hourly rate, based on experience.