Bid Administrator

CMA Contracting; Sydney; Presencial; AUD 60.000 - 85.000; Jornada completa

Descripción de la vacante

CMA Contracting is seeking a well-organised Bid Administrator to join our Alexandria office and support Construction Managers, Estimators and Bid Managers. You’ll coordinate the tender process from opportunity through to high-quality submissions, and follow up post-tender clarifications.

Strong attention to detail, English proficiency, and experience in tendering are essential. The role involves managing tender documents, portals, and communications with clients and sub-contractors.

Formación

• 2+ years tendering, construction, or contract administration experience.
• High-quality tender submissions with strong attention to detail.
• Excellent spoken and written English.
• Systematic filing and organised work approach.

Responsabilidades

• Prepare tender letters for review and issue to clients.
• Prepare tender schedules and deliverables; adjust plans to tender requirements.
• Manage and update the company’s tender register.
• Manage client tender portals: logins, downloads, uploads, RFIs, submissions.
• Send tender submissions to clients.
• Assist with writing tender scopes and preparing tender packages for sub-contractors to price.
• Collate sub-contractor pricing and prepare comparison sheets.
• Scan portals for new tender opportunities and summarize each.
• Attend tender meetings and take minutes.
• Issue and update calendar notices for tender due dates.
• Liaise with clients, sub-contractors and staff to arrange meetings.
• Build and maintain a library of submission documents and approved answers.
• Create tender deliverable checklists and track progress.

Conocimientos

Tendering experience

Organisational skills

Attention to detail

English proficiency

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Outlook

Descripción del empleo

CMA Contracting delivers specialist contracting services and complex project management solutions to blue chip clients across the Industrial, Minerals, Energy & Utilities, Oil & Gas, Renewables, and Manufacturing sectors in Australasia. We understand what it means to deliver on zero harm principles; to effectively engage with local communities; respect Indigenous culture and heritage; and to strengthen our client’s social licence to operate.

About the role

CMA Contracting is looking for a well-organised Bid Administrator to join our Alexandria office and support our Construction Managers, Estimators and Bid Managers. You’ll keep the tender process running smoothly, from finding new opportunities through to issuing high-quality submissions and following up post-tender clarifications.

If you take pride in your attention to detail and enjoy keeping many moving parts on track, this is a great opportunity to build your career.

What you’ll be doing

Preparing tender letters for review and issuing them to clients

Preparing tender schedules and deliverables, and adjusting existing management plans to suit tender requirements

Managing and regularly updating the company’s tender register

Managing client tender and project portal logins: setting up access, downloading documents and tender information, and uploading RFIs and submissions

Sending tender submissions to clients

Assisting with writing tender scopes and preparing tender packages for sub-contractors to price

Collating sub-contractor pricing and preparing comparison spreadsheets

Scanning portals and emails for new tender opportunities and providing a brief summary of each

Attending tender meetings and taking minutes

Issuing and updating calendar notices for tender due dates

Sending meeting invites and liaising with clients, sub-contractors and internal staff to arrange and reschedule meetings

Building and maintaining a library of typical submission documents, and a register of common tender schedule questions with approved answers

Creating tender deliverable checklists, tracking progress and sending progress update emails

Supporting post-tender clarifications and submissions

Completing other tender-related tasks as requested by the Construction Managers

About you

Proficient in Microsoft Word, Excel, PowerPoint, Teams and Outlook

Excellent spoken and written English

Systematic and well organised, with a disciplined approach to filing

Meticulous attention to detail, with a commitment to professional, high-quality submissions

2 Years+ experience in tendering, construction, or contract administration is highly regarded

Reporting and location

Reports directly to the Construction Managers and works closely with Estimators and Bid Managers

Based in our Alexandria office, with occasional travel within and outside NSW