Bid Coordinator

CIP Constructions; Sydney; On-site; AUD 70,000 - 100,000; Full time

Job summary

CIP Constructions is seeking an experienced Bid Coordinator to join our New Business team in Sydney. You will coordinate EOIs, tenders and proposals, aligning input from estimating, design, construction and commercial teams to deliver compliant, compelling submissions that showcase CIP's capability.

You are highly organized with strong writing, editing and formatting skills, and you will manage timelines, source content, and develop case studies and CVs for winning bids.

Qualifications

• Previous experience coordinating bids and tenders.
• Exposure to construction, industrial or commercial sectors.
• Exceptional written communication, editing and proofreading skills.
• Strong attention to detail and document formatting capabilities.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Coordinate end-to-end tender and EOI submissions for industrial construction projects.
• Review tender documentation and develop submission plans, compliance matrices and programme schedules.
• Manage submission timelines and ensure key milestones are achieved.
• Liaise with internal stakeholders to source information and develop submission content.
• Write, edit, proofread and format high-quality tender responses.
• Develop project case studies, capability statements and personnel CVs.
• Coordinate graphics, layouts and document presentation in line with company branding.
• Maintain tender registers, submission records and content libraries.
• Support client presentations, interviews and award submissions.
• Contribute to continuous improvement initiatives across the bids and tenders function.

Skills

Bid coordination

Tender management

Content writing

Editing

Proofreading

Microsoft Office

SharePoint

Adobe InDesign

Tools

Microsoft Office

SharePoint

Adobe InDesign

Job description

About us

At CIP Constructions, we deliver high-quality industrial and commercial projects that support the growth of Australian businesses and communities. As our portfolio and pipeline continue to expand, we're looking for an experienced Bid Coordinator to join our New Business team and help secure the next generation of industrial projects.

The Opportunity

This is an exciting opportunity for a proactive and detail-oriented professional who enjoys bringing together technical information, compelling content and high-quality presentation to create standout submissions.

Reporting to the Head of New Business, you'll be responsible for coordinating and managing Expressions of Interest (EOIs), tenders, proposals and capability submissions across our growing industrial project portfolio. You'll collaborate with estimating, design, construction and commercial teams to produce professional, compliant and compelling submissions that showcase CIP's capability and track record.

Key Responsibilities

• Coordinate end-to-end tender and EOI submissions for industrial construction projects.
• Review tender documentation and develop submission plans, compliance matrices and programme schedules.
• Manage submission timelines and ensure key milestones are achieved.
• Liaise with internal stakeholders to source information and develop submission content.
• Write, edit, proofread and format high-quality tender responses.
• Develop project case studies, capability statements and personnel CVs.
• Coordinate graphics, layouts and document presentation in line with company branding.
• Maintain tender registers, submission records and content libraries.
• Support client presentations, interviews and award submissions.
• Contribute to continuous improvement initiatives across the bids and tenders function.

About You

You are highly organised, thrive under deadlines and take pride in producing polished and professional documentation.

You will bring:

• Previous experience as a Bid Coordinator, Tender Coordinator, Marketing Coordinator or similar submissions-focused role.
• Exposure to the construction, industrial or commercial sectors.
• Exceptional written communication, editing and proofreading skills.
• Strong attention to detail and document formatting capabilities.
• The ability to manage multiple priorities and deadlines simultaneously.
• Advanced Microsoft Office skills and experience using SharePoint.
• Adobe InDesign experience highly regarded.
• Strong stakeholder engagement and relationship-building skills.

Why CIP Constructions?

At CIP, we're building more than projects. We're building long-term careers.

• Diverse portfolio of industrial and commercial projects
• Collaborative and supportive team environment
• Opportunities for professional development and growth
• Exposure to major tender opportunities and strategic pursuitsA values-driven business built on Constructive Care. Always.

Ready to make an impact?

If you're passionate about creating winning submissions and want to play a key role in securing exciting industrial projects, we'd love to hear from you.

We are an equal opportunity employer and welcome applications from all backgrounds. Please note, this role is being managed internally, and we are not accepting agency submissions.